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ER Diagram for Student Management System

In DBMS, ER diagram for a student management system shows how the databases are connected to each other. It also shows how all the databases are logically related to each other. We can also create an ER diagram by drawing the figure of a different part of the student management system, their properties, and how they perform their task.

We can draw an ER diagram of the student management system by drawing the design of the database. The sketch of the database became the storage of the database where the data comes and goes.

Before explaining the ER diagram of the student management system, the following labels are used. These are as follows.

  1. Entity: In a relational database, it represents the table in which all the row represents an entity instance. In an entity, the primary piece of code is called an entity class, and all the entities can be utilized with the help of a helper class.
  2. Attribute: In the Database management system, the attributes refer to the database component. The database component includes a table. The attribute also refers to the field of the database. It also specifies the instances in the database column.
  3. Relationship: In the Database management system, a relationship is present between the two relational database tables. This is possible when the foreign key of one table references the primary key of another table. With the help of relationships, we can store and divide the data in the table.

Details Student Management System ER Diagram

Now we describe the overall function of the Student Management System in the below table. It is a complete overview of the information about the student management project.

Name: ER Diagram of the Student Management System.
Abstract: The ER Diagram of the Student management system shows the relationship between various entities. We can also call it the blueprint of the student management system.
Diagram: We can also call the ER diagram an Entity Relationship diagram.
Tool used: The ER diagram provides some symbol that is known as the diagramming tool.
Users: The users of the ER diagram are college admin, software, and websites.

What is a Student Management System?

The student management system is a type of solution tool that provides the facility to track, maintain and manage the data generated by the school, including the grade, attendance, and interpersonal record of the student.

What is an ER Diagram?

We can also call ER diagram the database design for the student management system project. The ER diagram is like a picture that contains how all the entities are related to each other. The most important part of the ER diagram is Relationships, Attributes, and Entities.

Importance of ER Diagram

The ER diagram for the project is the foundation for the building of the database of the project. The properties, datatypes, and attributes are defined by the ER diagram.

ER Diagram for Student Management System

The ER diagram for the Student management system, the system data, and their attributes. The data and the attributes are represented by the table, and the table shows how they are related to each other.

Database Design for the Student Management System

ER Diagram for Student Management System

The above diagram shows the database design for the student management system. This database design shows all the system data, and the output for the user ate stored in the database. In DBMS, a good ER diagram is needed for the creation of a student management system.

Student Management System ER Diagram Tables

The table below shows all about the table's field name, description, data type, and character length. Each table of the ER diagram defines and explains the data storage.

The field column lists all the database attributes that describe each column. The types table of the database shows what kind of data each attribute is, and the length shows how many characters it has.

Table Name: tblStudent

Field Name Description Type Length
stud_ID (PK) Student ID Number Int 11
stfname Student First Name Varchar 30
stlname Student Last Name Varchar 30
stcourse Student Course Varchar 30
styear Student Year Int 11
stcontact Student Contact Number Int 11
stage Student Age Int 11
stbirthdate Student Birth Date Date
stgender Student Gender Int 11

Table Name: tblCourse

Field Name Description Type Length
course_ID (PK) Course ID Number Int 11
course_desc Course Description Text
units Course Units Int 11
course_remarks Course Remarks Text

Table Name: tblStaff

Field Name Description Type Length
staff_Id (PK) Staff ID Number Int 11
fname Staff First Name Varchar 30
lname Staff Last Name Varchar 30
contact Staff Contact Number Int 11
address Staff Address Varchar 255
gender Staff Gender Varchar 30

Table Name: tblStaff_Department

Field Name Description Type Length
staff_ID (PK) Staff ID Number Int 11
course_line (FK) Staff Course Line Int 11

Table Name: tblProject_Transaction

Field Name Description Type Length
transaction_ID (PK) Transaction ID Number Int 11
transaction_name Transaction Name Varchar 30
stud_ID (FK) Student ID Number Int 11
staff_ID (FK) Staff ID Number Int 11
transaction_date Transaction Date Date

Table Name: tblStudent_Registration

Field Name Description Type Length
registration_ID Registration ID Number Int 11
name Registration Name Varchar 30
content Registration Content Varchar 30
registration_date Registration Date Date

Table Name: tblStudent_Reports

Field Name Description Type Length
report_ID (PK) Report ID Number Int 11
reports_name Report Name Varchar 30
student_records (FK) Student Record Int 11
transaction_reports (FK) Transaction Record Int 11

With the help of the above tables, we can set up the database for the student management system. It provides the full description of the database with its table names. They will enter all the values and attributes for the database in the table.

How to create ER Diagram

We can create the ER diagram for the table just in 5 minutes. There are some steps, and with the help of these steps, we can build the ER diagram for the student management system project. The steps are as below.

Step 1: We have to familiarize ourselves with the entity relationship diagram cardinality and symbols. Then we have to show the data structure for the project in the entity relationship diagram. The symbol of the entity relationship diagram shows how they fit together. Before making the ER diagram, we should properly know the meaning of all the symbols and how to use all of them symbols.

Symbol of entity relationship diagram:-

  1. Fields: This entity shows how the different types of data are used together for a project. The symbol is used to show how the part of the project is working.
  2. Key: It is a type of technique that is used to categorize the quality of the data. There are two types of keys available for the database. These are as follows.
    • Primary key: It is a set of unique properties that are used for finding the specific entity.
    • A foreign key: It is a type of key made up of a piece of data with too many links to other things.

Step 2: Finalize the entities included

Start making your ER Diagram by deciding on all the parts your student management system must have. You'll need to leave the area in your design for these rectangles to be included later.

Step 3: Add the attributes of each entity

After you've decided on the entities, think about the traits you'll need for each one. In a conceptual ER diagram, the details of the different entities are given as attributes. Attributes are things like a thing's traits, a many-to-many relationship or a one-to-one relationship. Attributes with multiple values can be given more than one value.

Step 4: Describe the relationships (cardinality) between entities and attributes

You will need the entities, their attributes, and the relationships between them in order to plot the relationships between the ERD. To get the right entity relationship diagram, you will use the information you gathered to build the data structure.


You need to know how the Student Management System was designed and built using diagrams. With the help of an ER diagram will help you make a system that works well.

Making it will help you understand how the software works behind the scenes. This is where all the data that goes in and out of the system will be stored.

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