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Google Forms Tutorial

Google Forms Tutorial
  • Google Forms is a free online tool from Google that permits users to create forms, quizzes, and surveys as well as to collaboratively edit and share the forms with other people.
  • Google Forms is a flexible tool that can be used for various applications, from gathering RSVPs for an event to creating a pop quiz.
  • Google Forms is a part of the G Suite Office suite, including Google Docs, Google Sheets, and Google Slides.
  • Google Forms is a cloud-based questionnaire and survey software.

In this Google Forms Tutorial, we are going to discuss the following topics:

Google Forms

Google Forms is a survey administration software included as part of the free, web-based Google Doc Editors suite, which Google offers. The service also comprises Google Sheets, Google Drawings, Google Sites. Google Docs, Google Keep, and Google Slides. Google Forms is only available as a web application. Using this app, users can create and edit surveys online while collaborating with other users in real-time. The information gathered can be entered into a spreadsheet automatically.

In other words, Google Forms is a free online tool from Google via which we can create forms, quizzes, and surveys as well as to collaboratively edit and share the forms with others. It is a cloud-based questionnaire and survey software. This means we can design all of our forms online in our browser. It was first released in 2008 as simple integration with Google sheets.

Teachers can use Google Forms to assess their students at the beginning of class and assess already existing knowledge. In addition to that, Google forms can also utilize to give and receive feedback from students and parents. In the same way, students can use Google Forms to evaluate their own learning and set learning goals, and collect data for their research projects.

Features of Google Forms

Google Forms Tutorial

The following are the features of Google Forms:

1. Create an Online Form as Easily as Creating a Document

Select from various question types, reorder questions with drag-and-drop, and customize values as simple as pasting a list.

2. Analyze Responses with Automatic Summaries

Another interesting feature of Google form is it analyzes responses with automatic summaries. See charts with response data update in real-time. Alternatively, we can use Google Sheets to open the raw data for further analysis or automation.

3. Create and Respond to Surveys from Anywhere

We can access, create and edit forms on the go, from screens big and small. Others can participate in our survey from any location, using a mobile device, computer, or tablet.

4. Send Polished Surveys from Anywhere

Customize colors, images, and fonts in order to adjust the look and feel or reflect our organization's branding. And add custom logic that displays questions based on the replies for a more seamless experience.

5. Build Forms and Analyze Results Together

Add collaborators- just like with Google Docs. Sheets and Slides- to build questions together in real-time. Then, without sharing various versions of the file, analyze the results together.

6. Share Forms Via Emails, Link, or Website

Using Google Forms, we can easily share forms with specific people or a large audience by embedding forms on our website or sharing the links on social media.

7. Work with Clean Response Data

Set response validation rules using the built-in intelligence. For example, make sure that email addresses are formatted accurately or the numbers are within a certain range.

Advantages of Google Forms

The following are the advantages of Google Forms:

  • It is a free online tool, which permits us to collect information easily and efficiently.
  • Google Forms stores the feedback received so that we can analyze it thoroughly.
  • The user interface is very easy to use. This tool may be used to create forms by anyone with a basic understanding of the Internet.
  • The forms are integrated with Google spreadsheets therefore, we can access a spreadsheet view of the collected data.
  • In order to use Google Forms, we only need a Google account, the same one we need to access Gmail, Google Drive, or
  • We may get unlimited questions and replies for free using this tool. At the same time, other survey tools need a payment based on the number of questions and recipients.
  • We can send the form via email, integrate it into our website, or send the link via social networks or other means.
  • The general configuration of forms or surveys enables us to collect the recipient's email address and limit the answers.
  • Google Forms permits us to see how the survey will look before sending it to the recipients.
  • Regular expressions can be used to customize the data that can be inserted into a field for sophisticated users. This allows us to customize the form further.

Disadvantages of Google Forms

The following are disadvantages of Google Forms:

  • To use Google Forms, we must have the Internet.
  • There are certain issues about security. The user needs to create a strong password and protect it from increasing the level of security.
  • We cannot collect some rich metadata such as Pictures, Signatures, and
  • This tool has several limits in terms of its capabilities. It handles texts of up to 500 kb; images up to 2 Mb; and for spreadsheets, the limit is 256 cells or 40 sheets.
  • Customization of the design is extremely limited. Advanced users can alter the tool's design to use it for a wider range of uses.

Google Forms Field Options

Google Forms comprises 12 field types: 9 question types, along with text, photo, and video fields. We simply need to click on the +icon, which is present in the right sidebar, to add a new question, or we can click on the text, photo, or video icons to add media to our form.

Each field has a copy button that may duplicate the field, making it easy to add identical questions to our form. There is a delete button, options to make the field required, and a menu with additional options on the right side. We can change the type of question at any moment, but switching from multiple choice, checkbox, or menu to any of the other question types will reset our field settings and questions.

And, to speedily fill questions in fields, simply hit enter to begin adding a new one.

Quick Tip: Accidentally remove a form element or add one to many? We only need to press CMD + Z or Ctrl + z to undo, just as we would in a document.

The following is the list of Google Forms field options:

  • Title and Description
    The Title and Description field are automatically added to each form and field- however, the description is hidden by default on most of the fields- and we can add an additional title block anywhere with the Tt button.
    We can leave the title and description blank on questions, but the main form's title should be filled in.
    The description lacks formatting options; however, we can provide links (in a shortened format, such as, which form readers can click to visit our site or relevant material.
  • Short Answer
    This field is ideal for asking a little bit of text, such as names, email addresses, values, etc. We only have one line of text to respond to the question; however, our user can type as much as they like.
    This field provided number, text, length, and regular expression data validations to ensure we obtain the results we need.
  • Paragraph
    This is a field for text-long-form text-much like the short answer field. The only data validations available here are the length and regular expression, so we only use it if we want thorough feedback or longer answers.
  • Multiple Choice
    Multiple choice is the default field for new questions in Google Forms. It allows us to list options and have users choose one. We can then have the form jump to a different part based on the answer or have the answer options randomized to avoid bias.
  • Checkboxes
    This option is like a multiple choice, allows us to list answers and allow users to select as many as they wish. It also includes data validation, which forces users to choose from limited possibilities. However, section jumps are not included.
  • Dropdown
    If we want all of the answers on a menu, this field is best for us. This field is just like the multiple-choice field- with the same section jump and shuffle options- only this time, the answers are in a menu. This is helpful for keeping our form concise when there are several answer options.
  • Linear Scale
    The linear scale field allows us to create a scale from 0 or 1 to 2-10 with labels for the lowest and highest options, allowing people to choose a number from a range. Emojis can be used as labels as well.
  • Multiple Choice Grid
    This is probably the most confusing area, as the fields are displayed in a list rather than a grid as they would be visible to readers. Basically, we will add questions as rows and options about them as columns. We can include a number of rows and columns as we want, but keep in mind that readers on desktop browsers will have to scroll right to see more than 6 columns, and mobile users will only see 3 columns. We might wish to keep the form preview open while setting up grid questions- just hit the eye icon in the upper right and refresh that page to see our changes. Also, in addition to the standard option of requiring responses, Grid allows us to require responses per row and can limit users to only one response per column.
  • Date
    Want to ask for a specific date or time, perhaps to schedule an event or log an activity? The date field is the one we need to select. It can ask for a date and month and, optionally, the year and time.
    Please keep in mind that the date format will be displayed in our location's default format. If our Google Account is set to US English locale, dates will be formatted as MM/DD/YYYY; UK English accounts, on the other hand, will display dates as DD/MM/YYYY. Our users will see date options in our locale's date format unless they are logged into their Google Account, so be sure to keep them in mind when making the form.
  • Time
    We can use Time to request a length of time in hours, minutes, and (optionally) seconds to track how long an activity took.
  • Image
    In Google Forms, we can also upload an image, insert one with the help of the link or Google Drive, or take a photo from our own webcam (as long as we have Flash installed). Alternatively, we can search Google Images for photos, including royalty-free stock photos and LIFE licensed for usage inside Google Drive.
  • Video
    Google Forms support only YouTube videos, and we can add them by search or a link.
    Whether we have added images or videos, our form entry will have the standard title and description, along with options to resize and show the video or image centered, left, or right-aligned.

Useful Keyboard Shortcuts for Google Forms

Keyboard shortcuts are great for speeding up and optimizing our everyday internet activity. When it comes to Forms, it would not be different. Here are a few shortcuts that will undeniably be helpful to us while creating the forms:

Shortcut Description
Ctrl + P We use this to Print.
Ctrl + Shift + P We use this shortcut to Preview.
Ctrl + e Using this shortcut, we can open the settings menu.
Ctrl + Shift + k Using this shortcut, we can move item up.
Ctrl + Shift + j Using this shortcut, we can move item down.
Ctrl + z We use this shortcut to Undo.
Ctrl + y We use this shortcut to Redo.
Alt + Shift + d Using this shortcut, we can delete the item.
Ctrl + Shift + d Using this shortcut, we can duplicate the item.
Ctrl + Shift + Enter
Holding Ctrl, press l, then i
We use this shortcut to insert a question.
Holding Ctrl, press I, then h We use this shortcut to insert the title and description.
Holding Ctrl, press I then p We use this shortcut to insert an image.
Holding Ctrl, press I then v We use this shortcut to insert a video.
Holding Ctrl, press I then b We use this shortcut to insert a section.
Tab This shortcut is used to move to the next field.
Shift + Tab This shortcut is used to move to the previous field.
Ctrl + Shift + c We use this shortcut to mark as correct.
Ctrl + Shift + i We use this shortcut to make as incorrect.

Getting Started with Google Forms

We may use Google Forms to create our own custom online forms and send them to others. These forms can comprise surveys, sign-ups, quizzes, etc. The responses to the form will be saved in a Google Sheets spreadsheet for us when someone fills it out. In this tutorial, we will learn about the Google Forms interface and its various uses.

How to Get the Google Forms

Before we start using Google Forms, we have to make sure that we are signed in to our Google account.

A convenient way to access Google Forms is via Google Drive. First, we have to click on the New button.

Google Forms Tutorial

Then we have to click on the More>Google Forms.

Google Forms Tutorial

The Google Forms interface

When we initially open Google Forms, it will appear to be somewhat empty, but that is just because we have not created or filled out any forms yet. The interface is simple to use and allows us to create new forms, open existing ones, and access a variety of templates, and more.

If we want to be more familiar with the Google Forms interface, we have to click on the buttons in the interactive below.

Google Forms Tutorial

What Kinds of Things Can We Do with Google Forms?

Google Forms can be used for a various purpose, both personal and professional. Let's have a look at some of its applications and possibilities.

  • Education: - Teachers use Google Forms to design quizzes and worksheets for their students to complete.
  • Work: - Google Forms makes it simple for small businesses to create their own job applications, order forms, feedback forms, and more.
  • Personal: - It allows us to make our own event invitations, collect contact information, and schedule meetings with numerous people.

Creating Simple Forms

We may create and alter a variety of forms with Google Forms, either from scratch or by utilizing a template. We'll go through how to create our own forms, the different types of questions we can use, and how to store and access any feedback we may receive.

We'll begin with creating a blank form. We have to click on the Blank form button on the Google Forms homepage.

Google Forms Tutorial

From here, we can create and edit our form. If we click on the untitled question, we will see a few options appear. Let's look at this interface in more detail.

  • Clicks the buttons in the interactive below if we want to get more familiar with the Google Forms editor.
    Google Forms Tutorial

Types of Questions

We can choose from a range of questions in Google Forms. The sort of question we use will be determined by the type of responses we want from our form. Here are a few types and how to use them:

  • Short Answer
    Using this, our recipients type anything they want as an answer. They are useful for getting personal responses for feedback or for written portions of assignments.
    Google Forms Tutorial
  • Multiple Choice, Check Boxes, and Drop-down Lists
    These questions permit recipients to choose from a range of options. They are great when we need a limited number of responses, and they are also good for quizzes.
    Google Forms Tutorial
  • Linear Scale
    The answer is chosen from a number scale with this kind of question. This allows recipients to rate things or give feedback on how they felt about something, such as an event or course.
    Google Forms Tutorial
  • Time or date
    Recipients can fill out a time or date. We can be used to schedule events, find availability, and more.
    Google Forms Tutorial

Creating a Multiple-Choice Question

As we can see from the examples above, Google Forms allows us to design a wide range of questions. We will make a multiple-choice question in this example. Other types of questions can be created similarly, and the general technique will work for most of them.

The following steps are used to create a multiple-choice question.

  1. First, we have to click on the Add question icon in the sidebar.
    Google Forms Tutorial
  2. Then, we have to click on the drop-down menu and select the type of question we'd like to use.
    Google Forms Tutorial
  3. Next, we have to type the question in the Question form.
    Google Forms Tutorial
  4. Click Option 1 and type an answer that we'd want to make available, then we have to press Enter to add another. Repeat until we have gotten the desired number of replies.
    Google Forms Tutorial
  • Click on the Preview icon, which is present in the top-corner, to preview our form and its question. This permits us to see how our recipients will see the form.
    Google Forms Tutorial

Using a template

Instead of creating a form from scratch, Google Forms offers many templates for us to use as a starting point. On the Forms homepage, click Template Gallery.

Google Forms Tutorial

From here, we can select any of the available templates. They are divided into three categories; Personal, Work, and Education. From here, it's as simple as filling in the blanks. We have the option to add or delete questions as we see fit.

Google Forms Tutorial

Choosing How to Save Our Responses

Once we are satisfied with the form we have generated, we will need to choose how to store responses we'll receive. For storing responses, google Forms provides two options:

  • Inside the Form
    They'll just be logged in our form's Response tab.
  • Using Google Sheets
    Our responses will be stored in a spreadsheet.
    By default, our responses will be stored inside the form. Though, if we'd want to save them to a spreadsheet, we have to follow the following steps:
    1. First, we have to navigate to the Responses tab of our form.
      Google Forms Tutorial
    2. Then we have to click on the More
      Google Forms Tutorial
    3. Next, from the drop-down menu, we have to click Select response destination.
      Google Forms Tutorial
    4. Select either Create a new spreadsheet or select existing spreadsheet.
      Google Forms Tutorial

The method we use will be determined by the sort of data we are gathering and the number of people we intend to send the form to. We will cover this in detail on organizing and analyzing our responses.

Learn How to Create Google Form with the Help of the Example

Let's learn how to a create form with the help of the example. In this example, we will create a "Contact Information" form.

The following are the steps that have to follow in order to create a form:

Step 1: In order to create a form, we have to open the Google Forms homepage and simply click on the Blank form button.

Step 2: Title Your Google Form- In order to add a title, we have to click on the Untitled Form and enter the Title of the form. In this example, the Form's Title is Student Contact Information. The title is what responders will see when they open the form. Below the title, we can enter the description of the form.

Google Forms Tutorial

Step 3: Next, we have to enter a description below the title. In this example, the form description is "Student Contact Information Regarding Job".

Google Forms Tutorial

Step 4: Next, we have to add the questions which we need to ask in the form as per our requirement. In order to enter the question, we have to click on the Untitled Questions and enter the question we want to ask. When we start typing a question in Google Form, we have various types of question formats such as Short answer, Paragraph, Multiple choice, Checkboxes, Dropdown, File upload, Linear scale, Multiple choice grid, Date, and Time. We can select any format based on what type of question we want to ask.

Google Forms Tutorial

Step 5: Now, we will start entering questions. In this example of creating Google Form, our first question is "Name". In this, we can decide what type of answer we want means whether it is a short answer or a paragraph type.

Note: There is an option named "Required", which is present in the lower-right side of the window; this option is used to make the field required. In other words, if we make the question required, the user of the form has to be enter the answer of that question compulsory otherwise, the form will not be submitted.

Google Forms Tutorial

Step 6: Now, we will need to enter the second question. In order to add the second question, we have to first click on the icon + means add question, then we can add the second question.

Google Forms Tutorial

By clicking on the add question icon (+), we can now enter or add a second question. Our second question is Father's Name. We will again select the short answer type option and enable the Required option.

Google Forms Tutorial

Step 7: Now, we will add our next question means question 3. It is related to Gender, so we will make it multiple choice. In this question, we will also have to give the options such as Male, Female, or Other. So, by again clicking on the + symbol (add question), we will add the question 3rd. We can make this question required based on our requirement.

Google Forms Tutorial

Step 8: Now, we will add another question means question 4, as we have added the previous question. The 4th question is Contact Number. In this question, we can also apply some constraints, such as the contact number must be in the form of a number not in text. Now we will again enable the Required option in order to make the question mandatory.

Google Forms Tutorial

Step 9: Now, we will again click on the plus (+) symbol to add another question which is question 5th. The 5th question is Qualification. We can select the answer type option Multiple choice or Dropdown list. But we have selected a dropdown. This is a mandatory option, so it will again enable the Required option.

Google Forms Tutorial

Step 10: Next, we will add the next question, which is question 6th. The 6th option is Language. In this, we will select the answer type option Checkbox because any student may know more than one language.

Google Forms Tutorial

Step 11: Now, we will add our last question which is question 7th. The 7th question is "File Upload". In this question, we can also apply some constraints such as allowing only specific file types like PDF, Document, Spreadsheet, Videos, Presentation, Drawing, Image, and Audio. Maximum number of Files, Maximum file size.

Google Forms Tutorial

Step 12. Now, based on our requirement, we have added all the questions. Next, to see the entire form means how it will look when we send it to the student; we have to click on the Preview option.

Google Forms Tutorial

Step 13. The form will look like this:

Google Forms Tutorial

Step 14: Now, to check the form, whether it is submitted correctly or not. We will fill the form information and then click on the Submit button.

Google Forms Tutorial

Step 15: Now, our form has been submitted appropriately. After clicking on the submit button, we will see the below pop-up window, which contains the message "Your response has been recorded.

Google Forms Tutorial

Step 16. Now, we can see that our responses contain 1, which means 1 record is added.

Google Forms Tutorial

Step 17: In order to see the record, we have to click on the spreadsheet icon.

Google Forms Tutorial

Step 18: Now, we can see the record, ensuring that we have created a Google Form correctly.

Google Forms Tutorial

How to Customize Our Form

After creating a new blank form, one of the first things we might need to do is add some personality. Google Forms allow us to customize the theme and help it stand out by adding an image, color, and font style.

In order to customize the form, we have to simply click on the artist's palette at the top of the screen. From here, we can select the header image from among the many stocks photographs available (or upload our own), and the form's primary color, background color, and font style.

Google Forms Tutorial

Customizing the Header Image

Another way to customize our Google Form is by changing the header image which appears at the top of each page. This is a terrific approach to visually describe what our form is all about.

Google Forms Tutorial

In our Google Form edit page, we have to go to "Theme Options" again and select "Choose Image." From here, we can select from a variety of stock options provided by Google, which are divided into numerous categories based on usages such as "Wedding" and "Birthday."

We can also use our own pictures. Click Upload to add an image from our computer or Photos in order to select one of the images in our Google Photos library.

Customizing the Background and Theme Color

Another thing that we can do to customize our form is, we can change the background and theme color of the form. In order to do this, we have to click on the palette button, located at the top right of the page, to bring up the "Theme Options" sidebar.

From here, we can choose one of the default themes colors available or use our own with the RGB color picker. This changes the entire form's color design, including accent colors and the default header color.

We can also select one of four background colors for our forms. A neutral grey color as well as light, medium, and dark variants of our theme color are included.

Google Forms Tutorial

Changing the Font

We can also change the font of a Google Form, although there are just a few options. In order to do this, we have to go to Theme Options and scroll down to the "Font Style."

The following are the font options available in Google Form:

  • Basic:- Sans-Serif Roboto
  • Decorative: - Script Parisienne
  • Formal: - Serif Cormorant Garamond
  • Playful: - Handwritten Patrick Hand

Adjusting Settings

After we have created our form, we will need to adjust its settings. Google Forms provides a number of options for customizing how our receivers interact and use our forms. Now we will take a look at the different settings we can use.

In order to access the settings of our form, we have to click on the Settings icon in the top-right corner.

Google Forms Tutorial

This will open the Settings menu, which contains a number of options. We can turn them on and off based on our preferences.

Click the buttons in the interactive below in order to learn more about the different settings for Google Forms.

Google Forms Tutorial

When to Use These Settings

Let's look at some real-world examples in order to understand when we might want to use some of these settings:

  • Preeti is a teacher who schedules parent-teacher conferences using Google Forms. She might choose Collect email addresses to collect parents' information for future contact. She may also wish to use Response receipts that provide parents a copy of the form, reminding them of the date and time of their conference.
  • Yash is posting a survey for employees on his company's internal website. He will choose a Limit to 1 response for this so that an employee cannot complete the survey more than once. If he wants employees to be able to see the survey's current results, he can select summary charts and text responses.
  • Vibhor is making an invitation to his sister's birthday party. He might want to select Edit after submitting so that invites can change their RSVPs if something unexcepted happens.

Once we are satisfied with the settings we have chosen, we are ready to send your form to its recipients!

Sending Forms

Once we have created our form and selected the appropriate settings, we are ready to send it off! To begin the procedure, we have to click on the Send button in the screen's upper-right corner.

Google Forms Tutorial

The Send form menu will appear as a result of this action. Before sending a from, we have to decide how to send it out. Google Forms permit us to share our forms via email, direct link, embedding, and social media sites.

Google Forms Tutorial

Which one we choose is determined by a number of criteria, including our target audience and the purpose of the form. Let's have a look at the different options and how to use them.

Google Forms Tutorial

Note: No matter which method we select, there will be an option to collect email addresses at the top of the menu. If we enable this option, our respondents will be essential to provide their email addresses. This can be useful if we need to contact them in the future.

Sharing Form with a Link

Rather than using email, Google Forms may create a link to our form, which we can share anywhere. When somebody clicks the link, they will be taken directly to our form.

This method is useful if we do not know the email addresses of a few people we'd like to send the form to. We might also use a text or messaging app to send it.

Google Forms Tutorial

Sharing Form via Embed

We can use the embed option, if we want to host the form on our website. This will provide some HTML code that we can copy and paste into a website editor such as WordPress.

The form will appear on our website as a result of this action. This method allows our audience to quickly access our form without leaving our website.

Google Forms Tutorial

Sharing Form Via Social Media

We can also share forms via social media sites such as Facebook and Twitter. If we if we need to share our form with a larger audience. We have to simply click the icon of the site we want to utilize.

This will open the site we have selected and generate a post linked to our form. We can then edit the post and say whatever we wish to share it with our friends.

Google Forms Tutorial

Now it's Time to Wait for Responses

After we have shared our form with others, all we have to do now is wait for them to respond. We may need to arrange or evaluate these responses depending on our form. We will discuss this later.

Organizing and Analyzing Responses

After we send our form, it only takes a while for people to start responding. We have to open the form and click on the Responses tab to access these responses. Here, we will find the results from everybody who has so far responded, as well as numerous options.

Google Forms Tutorial
  • To learn more about the Responses screen, we have to click the buttons in the interactive below.

Use Google Sheets to organize results

Despite the fact that all our responses can be accessed within the form itself, it may be tough to filter through and analyze everything. Fortunately, Google Forms allows us to store and organize our results in a spreadsheet using Google Sheets.

To do this, we have to click on the Create Spreadsheet icon.

Google Forms Tutorial

This will provide a menu where we can choose to either Create a new spreadsheet or Select existing spreadsheet. For this example, we will create a new one.

Google Forms Tutorial

This automatically generates a spreadsheet and opens it in a new tab. Every row features the responses from every respondent, and each column features a question from our form.

Analyzing Results in Google Sheets

The spreadsheet may appear intimidating at first, but Google Sheets provides a tool to make things more manageable. We will go through a few features that will help us analyze our data.

Simple calculations like addition and subtracting are performed by formulas, while functions perform more complicated calculations like averages and counts. Suppose we want to know the average rating given by employees for an event we held. In order to calculate all of the ratings from one column, we can use the AVERAGE function.

Google Forms Tutorial
  • We have to take care of that if we expect to receive extra responses. It's advisable to keep the formulas on a different sheet. Any additional responses will be appended to the end of our existing sheet, making it harder to locate and edit formulas.

If we have a lot of responses on our form, pivot tables can help us summarize the data and make it easier to manipulate. To create one, navigate to Data> Pivot table. In this example, we created a pivot table to display how many times each number was selected for a specific topic.

Google Forms Tutorial

With the help of the Histogram charts and pivot charts, we can get a better picture of our responses. In order to create a chart, we have to click on the Insert > Chart and select the chart that we want to use from the Chart Type drop-down list. In the example below, we made a pivot chart showing the distribution of how satisfied people were with the event.

Google Forms Tutorial

The approach we use will be determined by a number of factors, but the characteristics listed above should cover most of our fundamental analyzing requirements.

Google Forms Add-ons

Google Forms is fantastic on its own, but chances are it still doesn't have some of the features which we want. Forms add-ons allow us to add additional features to our forms, receive customized notifications, turn our forms into documents, and more.

In the Google Forms menu, there is an entire library of add-ons. Simply go to the menu, click Add-ons…, then find an add-on which we need to install. We will then get a new puzzle piece icon in Google Forms, with a menu listing all of our add-ons.

Google Forms Tutorial

Most Google Forms add-ons run in a pop-over on the lower-right side of our forms editor, and they may also contain an options pane that opens in the center of our editor. In order to open an add-on, we have to select it in the add-ons menu, manage its settings from its add-on pop-over, and it will then run in the background automatically.

No option is available to manage or delete add-ons; instead, just open the Add-one pane again, find the add-on we need to delete, click on the green Manage button, and then we have to select Remove in its menu.

The following are some best Forms adds-ons to get started:

  • All Questions Required: - Adds a simple toggle to make all questions required-or not-in a single click.
  • Checkout: - Allow us to check-in or out items with a form, effectively by reorganizing data from one category to another in a spreadsheet. It is a terrific tool for managing inventory or shared items. Still, it might also be used creatively to, say, approve tasks or to complete other tasks that require moving items across categories.
  • Choice Eliminator 2: - We used this to eliminate options from multiple-choice, list, or checkbox questions if an option has previously been selected. It is an excellent method to create a signup form where the respondents can select one day or an order form for limited-quantity things.
  • Data Director: - We used this to add form responses to different sheets and send email notifications on the basis of the conditions. It might be used to sort all similar entries into distinct sheets automatically.
  • docAppender: - Using this, we can add our form results to the end of the Google Docs document rather than a spreadsheet. Each response can be added to unique documents on the basis of the form questions, or they can all be added to the same document.
  • formLimiter: - We used this to limit how many times our from can be answered. It can keep an eye out for a certain number of answers, a specific day and time, or a specific value in our results spreadsheet, and then disable our form once that's hit.
  • Form Notifications: - Using this, we can send custom email notifications to us and optionally to form respondents with details related to the form results and a thank you message.
  • Form Publisher: - Using this, we can create template Google Docs documents, PDF files, or unique spreadsheets for every entry, and then share them via email.
  • Form Field Export: - Using this, we can turn our Google Forms into JSON data so that we can import it into other form apps.
  • formRanger: - This option helps pre-populates choices in multiple-choice or checkbox questions from a table in a spreadsheet. This makes it simple to add questions to data that has already been saved to a spreadsheet.
  • formRecyler: - Using this option, we can import questions from other forms to be reused without having to copy the entire form.
  • g(Math): - Adds graphs and functions to forms. Type our formula in LaTeX format, or add a function to the graph, then insert it into our form as an image.

How to Build a Google Form Quiz

With the help of Google Forms, we can easily create a Quiz. Due to the constraints listed below, it is harder to implement lead scoring in an inquiry form, and create assessments for research studies, business scorecards, and other use cases.

  • We cannot assign different points to each answer in multiple-choice questions.
  • We cannot spread the points across multiple answers, in a checkbox question.
  • We cannot assign points in decimals such as 0.5, 1.5 etc.
  • We cannot customize the confirmation message on the basis of the score.
  • We cannot spread the points across different answers in a checkbox question.

A useful survey or quiz, which we can quickly create with Google Forms, would be beneficial to any organization or project.

The following steps are used to build a Google Form Quiz:

  1. First, we have to start with a new blank
    Google Forms Tutorial
  2. Form Title- we have to give the title to our form. In the title, we can give the name of the quiz.
    Google Forms Tutorial
  3. Write a quick description: because we are making a quiz, so we could write something "A quiz about means the name of the topic.
    Google Forms Tutorial
  4. Next, we have to add the first question. Make sure that the question is related to our topic.
    Google Forms Tutorial
  5. Then, we have to add any additional questions to our quiz, along with the answers.
    Google Forms Tutorial
  6. If desired, make a note of any questions that must be answered. When we use the "Required" option, the quiz will not be submitted unless these questions are answered.
    Google Forms Tutorial
  7. Go to the "Quizzes" tab which, is under "Settings," and enable "Make this a quiz". We can also adjust the quiz settings as per our preference.
    Google Forms Tutorial
  8. Next, we have to click on the "Answer Key" option for answer and select the correct answers. If we want, we can also add points for each correct answer.
    Google Forms Tutorial
  9. Next, we have to add answer feedback for correct/incorrect answers (options).
    Google Forms Tutorial
  10. Customize the theme of the quiz. There are a variety of colors and fonts to choose from. We can experiment with our favorite things.
    Google Forms Tutorial
  11. Open the quiz in view mode. After adjusting it to our preference, we have to view it in a separate tab by clicking the eye icon on the toolbar.
    Google Forms Tutorial
  12. Take a quiz to make sure everything works properly.
  13. Navigate back to the editing tab for our quiz. We have to select the responses tab to see the response we submitted and any other response submitted.
    Google Forms Tutorial
  14. Finished! Our quiz is completed. And now we can email it to anyone we'd like to take it.

How to Make a Google Form Survey

Using Google Forms, we can create our own customized surveys. One of the apps available in Google Docs or Drive is Google Forms. It simplifies the process of creating a survey or poll. We can also send the survey and receive and view all responses right from it. The data we gathered from the survey is automatically stored in a spreadsheet saved in our Google Drive. However, it should be noted, that this may only be done from the Google Drive website.

In order to make a Google Survey, we have to follow the following steps:

Step 1: First, we have to Go to and log in to our Google account if prompted to do so.

Step 2: Next, we have to click on the form labeled Blank, which is represented by a plus symbol.

Google Forms Tutorial

Step 3: Then, click on the field called Untitled Form and type the title we wish to use for the survey. We can also write the description of the survey by writing in the field directly beneath it called Form description.

Google Forms Tutorial

Step 4: After we are given our survey a title, we can add the question by clicking on the icons on the right side of the screen. Here's a basic rundown of what each icon does.

Google Forms Tutorial
  • Circle with Plus Sign: - Using this, we can add a new question.
  • Paper with arrow: - Using this, we can import questions from other sources like another Google Form we created.
  • A Large and Small T: - Using this, we can add a text box that contains a title and description with no question, like providing additional context.
  • A Square with Two Small Triangles: - Using this, we can add a new question that contains an image.
  • A Rectangle with One Triangle Inside: - Using this, we can add a new question which comprises a video.
  • Two Parallel Rectangles: - Using this, we can add a new section to the surveys to differentiate it from other sections.

Step 5: Based on the type of question we are asking, respondents, can answer in a variety of ways, like short answer or multiple choice. We can modify the type of answer by clicking on a drop-down menu inside the question box and then clicking on the preferred answer type. The following types of answer are available:

Google Forms Tutorial
  • Short Answer: - The short answer is a one-line answer which must be typed in.
  • Paragraph: - A Paragraph-length answer which should be typed in.
  • Multiple Choice: - Using this, respondents can give multiple responses, but only one answer will be correct.
  • Checkboxes: - Using this, respondents can select multiple answers from a list.
  • Dropdown: - A dropdown menu of options must be used to select the correct answer.
  • File upload: - The question must be answered by uploading an external file like an image or document.
  • Linear Scale: - The respondent answers by selecting a point on a numeric or qualitative scale, like a customer service survey.
  • Multiple Choice Grid: - The respondent must mix and match answers from a grid.
  • Checkbox Grid: - Using this, the respondents can select multiple answers from a grid.
  • Date: - The answer must be a specific date.
  • Time: - The answer must be a specific time.

Step 6: Once we have added a type of question, we can write the question itself and specific answer options. To do so, click on the respective field and type the text we need to use.

  • If we need to remove an answer, we have to click on the X icon to the right of that answer.
    Google Forms Tutorial
  • If we need to delete a question, we have to click on the trash icon at the bottom of the question box.
    Google Forms Tutorial
  • If we need to duplicate a question, we have to click on the Copy icon, to the left of the trash icon.
    Google Forms Tutorial
  • In order to make the responses required or optional, we have to click on the slider labeled
    Google Forms Tutorial
  • We have to click on the three vertical dots for the additional settings.
    Google Forms Tutorial

Step 7: We have to repeat the process until we have created all the questions we need for our survey.

How to Share Google Forms survey

We can share our survey with others in various ways once we have finished it. To start, we need to click on the Send button, which is in the upper-right corner of the form.

Google Forms Tutorial

Email the Survey to Specific Recipients

With the help of the Email tab selected (first from the left), click in the field labeled To and type in the email address of our intended survey recipient(s). If we wish, we can also include a message. Click Send in the bottom-right corner once we're done, and the survey will be sent to all of the recipients.

Google Forms Tutorial

Copy a Link to the Survey and Post it Elsewhere

Using the Link tab selected (second from the left), click on the Copy button in the bottom right-corner of the screen. If we need a shorter version of the link, we have to click on the field next to the Shorten URL so that the check mark appears and then click on the Copy button. From there, we can paste the link elsewhere, like on social media, and anybody who clicks on the link will be able to answer our survey.

Google Forms Tutorial

Embed the Survey into Website

It is more difficult because it requires us to code the survey into our own website or blog. Using the Embed HTML tab selected (third from the left), click Copy in the bottom-right corner of the screen. This will copy the code of the survey such that we can embedded it in the code of our website or blog, which we will have to accomplish on the website's hots site like WordPress.

Google Forms Tutorial

Advanced Google Forms Tips and Tricks

The following are some advanced Google Forms tips and tricks:

  1. Choose your response destination
  2. Insert Google Forms multiple pages
  3. Create an auto-grading quiz
  4. Receive notification for submissions
  5. Embed an iFrame of your Form
  6. Adjust defaults for emails, required, questions, and point values
  7. Use scripting
  8. Add logic branching
  9. Obtain a pre-filled link
  10. Collaborating in real-time
Google Forms Tutorial

1. Choose Your Response Destination

If we are regular users of Google Forms; we are surely aware that we can save our results as a spreadsheet or keep them in the form itself. Although, we may be unsure of which option to be select or why.

In order to choose our result destination, we have to follow the following steps:

  1. First, we have to switch to the Responses
    Google Forms Tutorial
  2. Then, we have to click on More (three-dot icon).
    Google Forms Tutorial
  3. Click Select response destination. Here we can either create a new spreadsheet or add the responses as another tab to an existing spreadsheet.
    Google Forms Tutorial

If we need to rapidly send our responses to a spreadsheet, we can also click on the green Create spreadsheet button. Alternatively, we can download it directly to our computer Select More > Download responses (.csv).

If we create a new spreadsheet, it will reside in Google Sheets with the name we assign. If we select to add to an existing spreadsheet, we will select the one we want in the pop-up window for Google Sheets.

It is ideal to use a spreadsheet to store the results if we want to manipulate the data. If we accept more than 400,000 responses, we might want to keep the results in forms because a typical Google Sheets spreadsheet has a limit of 400,000 rows.

Whichever destination we choose, we can always go to the Responses tab to get a more visual view of results, which is faultless if most of our questions are multiple-choice or can be graphed somehow.

2. Insert Google Forms Multiple Pages

It is feasible to add additional pages to our form and make it more manageable to respondents by including sections.

We have to Go to the last block on our page and click the Add Section button from the toolbar. Each page can include a header and description, allowing us to easily differentiate questions of a certain kind or for a particular type of response.

Google Forms Tutorial

3. Create an Auto-Grading Quiz

An auto-grading quiz in Google Forms is a simple solution for teachers to save time. We have to switch to the Settings tab and enable Make this a quiz to set this up.

Google Forms Tutorial

Additional options will then appear below it, such as whether the respondent must have to see their grade instantly, whether they can see what they got incorrect, and so on.

Every time we add a question to our quiz, we can assign it a point value and provide feedback for right and inappropriate answers.

4. Receive Notification for Submissions

If we'd like to receive email notifications when someone submits our form, we can set this up in just two clicks.

Google Forms Tutorial

Click the More (three-dot icon) button on the Reponses tab and then select Get email notifications for new responses. The email address at which we will receive the responses is the address of the account we use to log in to Google Forms.

5. Embed an iFrame of our Form

If we need to use Google Forms to create a contact form for our website or any other reason where it is helpful to embed the form as an iFrame, it's simple to use.

On the top right of the form page, click on Send. Then we have to click on the Embed icon, adjust the width and height of our iFrame if we want, and click on Copy. We can then paste the code where we necessity it.

Google Forms Tutorial

6. Adjust Defaults for Emails, Required Questions, and Point Values

If we plan to create forms and always wish to collect email addresses, we can mark a setting to make this a default. In addition, if we want all questions to be required or use the same point value for quiz questions, we can set these defaults as well.

In order to do this, we have to switch to the Settings tab. Inside the Defaults section, expand Form defaults and Question defaults and make our choices. If we plan to use the same settings on forms again, this will save a lot of time.

Google Forms Tutorial

7. Use Scripting

There are no scripts for the form itself, but we can use scripting if we want to. Select the Settings (gear icon) button which is on the top right of the form page and chooses Script editor. We will start with a clean slate in a new tab in which we can enter our script. Simply click File>Save when we finish.

8. Add Logic Branching

Logic branching is a great way of stating that our respondents will go to a specific page depending on their answer. For example, if we say we are Indian, the question will be about Indian regions. We might get age-appropriate questions if we specify a specific age range as an answer.

This can be used for any question where the user can give one answer from a list of options. Click the More (three-dot icon) button for the question and select Go to section on the basis of the answer.

Then, from the selection box, choose where we want to direct our respondents from the dropdown box. We can also ask them to submit the form instead of sending it to the new section.

9. Obtain a Pre-Filled Link

We might want to pre-fill out some of the answers on the form for our respondents. For example, this may be used to kickstart a contact from on our website.

Click More on the top right of the form page (next to Send) and then select the Get pre-filled link. After that, simply fill the form out as we'd like the respondents to do for any given question and click Get Link.

Then we will see on the bottom left that our link is ready; simply click on Copy Link and then paste it wherever we need to share it.

10. Collaborate in Real-Time

All the G Suite Office apps have this feature in stock, and with Forms, it's not different. Assuming we are creating a form with our team, it's only natural that everyone can collaborate on it in real-time.

So, to begin building a form together, we have to click on the three dots symbol on the top-right of our screen and select Add Collaborators. Then a pop-up window will appear, where we can type each collaborator's email address.

On the section Get Link, we can also click on "Change" and select if we want the people we share to view or edit the form.

Then click on "Copy link" and share it with our collaborators through email or another channel.

Reasons to Use Google Forms with Students

Google Forms is a web-based application that is used to create forms for data collection purposes. Google Forms can be used by students and teachers to create surveys, quizzes, and event registration sheets. The form is web-based and can be shared with respondents by sending a link, emailing a message or embedding it into a web page or blog post. The information obtained through the form is usually stored in a spreadsheet. Despite the fact that there are other online survey apps, Google Forms is a great free option.

The following are some reasons to use Google Forms with students:

  1. Ask various types of questions
  2. Multiple ways to administer forms
  3. Create professional-looking forms using themes
  4. Apply validation options to control data entry
Google Forms Tutorial

1. Ask Various Types of Questions

Google Forms permits us to ask both open-ended and closed-ended options. In order to collect data, we can use drop-down menus, multiple-choice, checklists, rating scales, and short answers text boxes. The following are the types of questions we can use in a Google Form:

  • Text
  • Paragraph Text
  • Multiple Choice
  • Checkboxes
  • Choose from a list
  • Scale
  • Grid
  • Date
  • Time

2. Multiple Ways to Administer Forms

Google Forms allows us and our students to collect data in a variety of ways. A form can be included in the body of an email, allowing a respondent to submit their response from their boxes. A link can be created, permitting respondents to answer the questions using a web-based form. Code can be generated and then embedded into a blog or web page as another option for data collection. If we prefer to use paper and pencil, the form can also be converted to a PDF file using Google Chrome.

3. Create Professional Looking Forms Using Themes

We may use Google Forms to create a professional-looking form. Themes are also available which permit our students and us to select from over twenty pre-set designs. Furthermore, a custom option encourages creativity. We can change the header, text, form background, and page background. Exploring the header picture library (some of them are animated)! Is entertaining. The option to change the page background is one feature we like. We can upload a picture, take a snapshot, or load an image from a Google Drive or URL to create a custom look.

With a number of web pages limiting the creative process, it is refreshing that Google Form's appearance is not limited to just a few templates.

4. Apply Validation Options to Control Data Entry

Data validation is a rule which is applied to data entry to ensure that the data is accurate and helpful. Google Forms provides many options for manipulating answers provided by respondents. We can set the questions required in order to prevent respondents from skipping a question. We can limit a number or text to a specified entry, character count, or range. The number of options selected on a checklist can be limited. In addition, the order of alternatives for a question can be randomized to avoid placement within a list influencing selection. Google Form's validation features help progress the quality of the data collected.

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