VLOOKUP with SUM Function in Microsoft ExcelIt is well known that in the world of online tools and platforms, VLOOKUP combined with the SUM function primarily remains a valuable asset for the effective analysis of the data and its management. Whether we are making use of the cloudbased spreadsheets such as: Google Sheets or web versions of the Microsoft Excel, the principles and the syntax usually remain largely the same as well. And despite all this, various online platforms mostly offer the convenience of the collaboration as well as the accessibility from anywhere with an internet connection respectively. Users can now easily share and can also collaborate on the spreadsheets in real time, thus making teamwork more efficient. Moreover, all these platforms often come with the various additional features and also with the integrations that enhance productivity and help streamline workflows, respectively. What is meant by the term Vlookup Function in Microsoft Excel?In Microsoft Excel, the "VLOOKUP" function is primarily used to search for a particular value and to return a corresponding match based upon a unique identifier. A unique identifier is uniquely associated with all the database records. For instance, employee ID, student roll number, customer contact number, seller email address, etc., are unique identifiers as well.
And just after applying the above formula, it will return the output as "1002." In simple words, a particular user may use the "VLOOKUP" formula in order to search for the specific information (such as employee ID) in an Excel database (table in Excel worksheet) and find information which is associated with the salary of the employee's salary with it. And more often, the "V" in VLOOKUP usually stands for the vertical. This function mainly looks for a search value in the very first column (lookup column) of the specified range. It is also responsible for the purpose of returning a match from the same row of the other column (return column). The syntax for the Vlookup function in Microsoft ExcelThe syntax of the VLOOKUP Function that can be efficiently used by an individual in an Excel sheet is as follows: Here, in this particular syntax, the function usually accepts four basic arguments that are none other than the following ones:
Moreover, in the above syntax the very first three arguments are considered as the mandatory one, while the last one is termed to be an optional one as well. So now let us deep dive into these arguments to get more factual information respectively:
Example  Exact Match (False or 0) Here, for this example, we will be considering the table for the purpose of making use of this formula; so let us now suppose that we have the data of the students as it was clearly depicted in the belowmentioned image respectively: In cell F2, we are now using the VLOOKUP Formula. We have made the table by just using Vlookup, and now we will find out the students with the Last name from their first name, respectively. All the data has to be available in the table as well, and we are providing the range in order to find the answer within (A: C in this case).
We can see that just from the first name, we have the last name and the runs scored by that particular student; if in case we retrieve runs from the last name column, it will be called chained Vlookup. Here, we can see we have written 3, as we want the data of column #3 from the range we have selected. Here, we have used False OR 0, which means it matches the absolute value. By applying even extra space to our first name, it will show the #N/A, which means the data, does not match. What is meant by the term SUM Function in Microsoft Excel?The SUM function in Microsoft Excel is a versatile tool that can be used to add up all the values in a given range of cells. Its primary function is to calculate the total sum of the numerical data within a given specified range. By just making use of the SUM function, the respective users can now perform quick as well as the accurate calculations without the need for the manual entry. More often, in order to effectively utilize the SUM function, the respective users need to specify the range of the cells which are containing the data that they want to sum. This range can be easily defined by just using cell references, like as B1:B10, or by selecting the cells directly. The syntax for the SUM functions in Microsoft Excel?The syntax that can be effectively used for the SUM function in Microsoft Excel is as depicted below in the following image: The SUM function primarily accepts the following arguments as well:
Despite all this, the respective Microsoft Excel will then calculate the sum of all the numbers that lie within the specified range and also return the result in the cell where the formula is entered respectively. In addition to this, the particular "SUM function" supports multiple ranges and individual cell references as arguments. Users can now easily combine the different ranges or the individual cells within the function for the purpose of calculating the total sum of the various sets of data effectively. For instance, =SUM (B1:B10, D1:D10) would add up the values in both the ranges B1:B10 and D1:D10, respectively. Moreover, the SUM function can also be easily nested within the other functions in order to perform more complex calculations. This particular capability allows users to incorporate the summing of the functionality into more advanced formulas and analyses. Overall, the SUM function is a fundamental tool in Microsoft Excel that can be used for the purpose of performing basic arithmetic operations, like as addition, and it is quite essential for a wide range of tasks, from simple budgeting to complex financial modeling as well as the data analysis. Its ease of use and versatility make it a cornerstone of spreadsheetbased calculations as well. Example: Use of the SUM function in Microsoft Excel. In this example, we will use the SUM Function to find the total sales for the four quarters, i.e., yearly total sales. In the Excel sheet, go to the 'Math & Trig' option under the Formulas Section in the Menu Bar; a dropdown menu will open up. Select SUM and fill in the argument for an output. Column C usually contains quarterly sales values; here, we need to specify the first and last cell in a range of cells to be added up. The sum function adds up all the cells from C6 to C9. In the C10 cell, the SUM formula is used, i.e., =SUM (C6:C9); we need to select a range from C6 to C9 to get total sales data. And after processing with the above steps, we will be encountered with the total quarterly sales value as 3398, respectively. What is meant by the term Vlookup with the SUM function in Microsoft Excel?It was well known that respective "VLOOKUP" function combined with the "SUM function" is usually termed to be one of the powerful tools in the Microsoft Excel which can be used for the purpose of retrieving and also summing up all the values which are based upon the specific criteria as well. VLOOKUP, short for the Vertical Lookup and it is primarily used in order to search for a value in the first column of the table array and also to retrieve a corresponding value from other column within the same row effectively. This function is commonly employed for the purpose of extracting out the data from the huge datasets, such as financial records, inventory lists, and also the employee databases in an effective manner. More often, when the respective VLOOKUP is integrated with the SUM function, then it allows for the aggregation of the multiple retrieved values. And this combination is particularly useful while dealing with the datasets where the lookup value appears more than once. And we are required to total the associated values from a different column as well. For instance, in a sales database where multiple transactions are recorded for each product, so by just making use of the VLOOKUP with SUM function enables us to quickly calculate the total sales for a specific product by summing up all the corresponding sales values respectively. And by employing VLOOKUP with SUM function, users can now easily streamline their data analysis processes and gain insights more efficiently. This functionality enhances the flexibility as well as the versatility of Excel spreadsheets, and thus enabling users to easily perform complex calculations and also to generate comprehensive reports with ease. Whether managing inventory, analyzing financial data, or tracking project expenses, the VLOOKUP with SUM combination empowers users to efficiently handle large volumes of data and extract meaningful information for decisionmaking purposes. Key takeaways regarding Vlookup with Sum Function in Microsoft ExcelThe various Key takeaways regarding Vlookup with SUM function in Microsoft Excel are as follows:
More often, the respective VLOOKUP function with the SUM function in Microsoft Excel primarily offers a convenient as well as easiest way for the purpose of retrieving the summing of the data from multiple columns. Despite all this, it will also be providing out flexibility in fetching the values right from the different tables and also across the various rows in an effective manner. Combined with functions such as SUMPRODUCT and SUMIF, Microsoft Excel users can now easily perform complex data analysis tasks with the ease, thus making informed decisions that are based upon accurate as well as comprehensive insights. How to easily make use of the VLOOKUP function with the SUM function in Microsoft Excel?Let us take a basic example to understand its usage effectively. In this example, we will find out the bonus for the month of February of the employee Rohit Singh by using the VLOOKUP with the SUM function effectively. For instance, we have the following employee monthly bonus data in Microsoft Excel. The steps that can be used for the purpose of finding out the required data by just making use of the VLOOKUP with the SUM function are as follows: Step 1: First, we are required to select cell G2 and then need to enter the formula =VLOOKUP (. Step 2: Now after that, we are required to choose the lookup_value in the cell F2 respectively. Step 3: In this step, we are required to choose the respective table array as A2:D7 in order to make it an absolute reference by just pressing out the F4 key from our respective keyboard. Step 4: Next, we must need to enter the column numbers from which we are required to get the outcome as well. Since we need the value from the February month, so we need to enter the column number as 3, respectively. Step 5: Finally, we need to mention the range lookup as an exact match by just entering both FALSE and 0; then, we needs to close the brackets, and after that we are about to press the "Enter" key from our respective keyboards. The complete formula so far is =VLOOKUP (F2, $A$2:$D$7, 3,0). Just after completing all the abovementioned steps, we will be encountered with the output that is none other than the bonus value of the respective employee "Rohit Singh" for the month of "Feb", which is $4896, as was clearly depicted in the abovementioned screenshot. Now, instead of a single month, we need the entire month total for the same employee, i.e., Jan, Feb, and Mar. So for this, when we are entering the column number, we need to enter all the month's column numbers in the curly brackets ({}) as it was clearly depicted in the following image respectively. Important note: It should be noted that the respective column numbers {2, 3, 4} usually represent the column numbers for the months Jan, Feb, and Mar. However, if in case we hit the enter key, we will be able to get the #REF error value effectively.Step 6: In order to get this correct, we will now make use of the VLOOKUP with SUM formula in the selected sheet. After that need to select out the cell G2, and need to enter the formula =SUM (VLOOKUP (F2,$A$2:$D$7,{3,4,5},0)). Step 7: In this step, we are required to press the "Enter" key from our respective keyboards, and then we will get the #REF error, as clearly depicted in the image below. And since we have entered out the multiple column values, we must need to execute the formula as an array formula. So for this, we are required to press out the shortcut keys from our respective keyboard, that is none other than "Ctrl+Shift+Enter". Now the current used formula is =SUM (VLOOKUP (F2,$A$2:$D$7,{2,3,4},0)). The total bonus earned by the respective employee, Rohit Singh, in 3 months is $4856. Examples Now, we will be moving forward in order to understand some of the advanced scenarios by just making use of the VLOOKUP with the SUM examples respectively. #Example 1: SUM of Matching Values in the selected columns in Microsoft Excel sheet. In this example, we will see how to effectively get the sum of all the matching values from the respective column. Despite all this, we have the following yearly units sold data of the different products in an Excel sheet. We have 6 years of the units sold of the products ranging from cell A6 to cell G16. And now, we will find out the total units sold for products A, R, and C, respectively. The steps that can be used for the purpose of calculating out the VLOOKUP with the SUM function are as follows: Step 1: First, we are required to select out the cell B2, and then we must need to enter the formula =VLOOKUP (. Step 2: In this step, we need to choose the lookup value for cell A2. Step 3: Just after that, we are required to select the table array from the cells ranging from A7 to G16 and then make it an absolute reference in Microsoft Excel by pressing the F4 key. This way, when we copy the same table array reference to the cells below, it should be static. Step 4: Next, we need to enter from which columns we need the data as well. Since we are looking for all the year's data, and then we are required to enter the column numbers as {2,3,4,5,6,7}, in the curly brackets ({}) respectively. Step 5: In the last of the VLOOKUP, we are about to give the matching type as FALSE or 0 for the purpose of getting the exact match effectively. Step 6: Now, in this step, we need to wrap the VLOOKUP with the SUM function. And the complete formula is =SUM(VLOOKUP(A2,$A$7:$G$16,{2,3,4,5,6,7},0)) Step 7: If we are using the Office 365 version of Excel, we can simply hit the "Enter" key from our respective keyboards to get the result. If we are using any other versions, we must execute the formula with the Ctrl+Shift+Enter key, respectively. Thus, the total number of units sold across years for product A is 2,19,896. Now, we will drag out the formula from the respective cells, which are cells B2 to B4, by using EXCEL FILL HANDLE respectively. And by doing this, we will be encountered with the result # N/A for the product R in cell B3 because it is not found in the sales table range A6:G16 effectively. In order to tackle these errors, then we need to wrap out the entire SUM as well as the VLOOKUP formula with the respective IFERROR Excel function as follows: Whenever there is an error, the IFERROR will convert the error cell into a blank value, as it was clearly depicted in the above mentioned image respectively. #Example 2: SUM of the Matching Values in the selected Rows in Microsoft Excel When the data primarily contains multiple records of the same item, then in that particular, we are required to come up with a different strategy in an effective manner. For instance, we need to have the following data in an Excel sheet. In the belowmentioned data, we have multiple entries for the respective products A and C, more often in order to get the sum from the multiple columns, and we cannot make use of the VLOOKUP function; instead, we can also make use of the SUMPRODUCT excel function effectively. The steps to calculate the above by making use of the SUMPRODUCT function are as follows: Step 1: First, we need to select cell B2 and enter the formula as SUMPRODUCT (. Step 2: For the array1 argument, we must need to choose the product name list from cells D2 to D11, respectively. Step 3: Now, we are required to enter an equal sign, and then we need to give the Excel cell reference of the A2 cell effectively. Step 4: In this step, we need to surround this logic with the brackets. We will do so by checking all the rows in the range D2:D11 that are equal to the value in cell A2. Step 5: After that, we are required to enter the multiplesign asterisk (*) and then select the range from the table E2:J11, respectively. Step 6: In this step, we must need to close the brackets and then press out the "Enter" key from our respective keyboards to effectively get the result. The complete formula is =SUMPRODUCT (($D$2:$D$11=A2)*$E$2:$J$11). Here, the SUMPRODUCT function looks for all the matching records of product A and then sums all the matching rows. So, the total units sold for product A are 8721 and C are 8052 respectively. #Example 3: Making use of the VLOOKUP function with the SUM function in the Excel sheet. The Microsoft Excel sheet has the following employee table, and we have three respective tables: A, B, and C. In Table A, we have a unique Product Name and ID, and in Table B, we have product IDwise units sold data. In Table C, we often need to get the sum of the total units sold based on the product's name. Here in this, we do not have a product name in table B which can be used for the purpose of finding out the sum of the units sold from table B that are based upon the name of the product. Therefore, we will now be combining the SUMIF and VLOOKUP functions to arrive at the result here as well. Now, to calculate the VLOOKUP with the SUM function, we are required to select cell H3 and then enter the formula as =SUMIF(. Then we need to choose the range as the product ID list from Table B, D3:D10. Now, we must have the criteria in order to consider the product ID, but we have the criteria as the product name and not the product ID. So, based on the product name, we will now be fetching out the product ID from Table A by just making use of the VLOOKUP function. By making use of the VLOOKUP function, we need to retrieve the product ID for product A from table A respectively. Next, we need to enter the sum range as the unit's column from Table B in an effective manner. After that, we need to close the bracket and then press the "Enter" key from our respective keyboard for the purpose of getting out the sum of all the rows of product A, and the complete formula is: The total number of units for product A is none other than 2041 respectively. Advantages of using VLOOKUP with the SUM function in ExcelThe various advantages of making use of the VLOOKUP with the SUM Function in Microsoft Excel are as follows:
Points to remember about the Vlookup with the SUM function in Microsoft Excel.The various important things which must need to be remembered by an individual while working with the use of VLOOKUP and SUM function in Microsoft Excel are as follows:
Frequently asked question about the use of the VLOOKUP function with the SUM function in Microsoft Excel.The various frequently asked questions about the use of the VLOOKUP function with the SUM function in Microsoft Excel are as follows: Question 1. What does the respective VLOOKUP function do in Microsoft Excel? Answer: The respective VLOOKUP function is basically a function in the Microsoft Excel that usually searches for a specified value in the first column of a given range and then it will be returning a corresponding value from a given specified column in the same row as well. More often, the function primarily takes four arguments that are none other than the lookup value, the range of data (which is also known as the table array), the column index number (the column within the range where the corresponding value should be returned), and a final optional argument which can be used for the purpose of specifying out whether the lookup should be an exact match or an approximate match effectively. Question 2. How does the SUM function work in Microsoft Excel? Answer: The respective SUM function usually adds together all the numbers in a given specified range of the cells and it is considered to be one of the most commonly used functions in Microsoft Excel for the purpose of performing various arithmetic calculations. The function primarily accepts one or more ranges of cells as arguments and returns the total sum of the numbers in those ranges as well. Question 3. Can VLOOKUP be combined with the SUM function? Answer: Yes, the respective VLOOKUP function can be easily combined with the respective SUM function, to sum up the values from the various different rows that usually match the given lookup value. This particular combination is quite useful in situations where we actually want to aggregate the data based upon the specific condition as well as the criteria effectively. Question 4. How can one easily combine the VLOOKUP function with the SUM function? Answer: One can easily combine the respective VLOOKUP function with the SUM function by just making use of the SUM function as the wrapper around one or more VLOOKUP functions.
Question 5. Elaborate the need of combining VLOOKUP function with the SUM function? Combining of the two functions primarily allows us to sum up all the values right from the different rows, and is based upon the specific lookup value. And this is particularly useful for the effective analysis of the data, such as aggregating of the sales figures for a specific product across different periods respectively. Question 6. What are the things which need to keep in mind while making use of the VLOOKUP function with the SUM function in Microsoft Excel? Answer: The important things which need to keep in mind while making use of the VLOOKUP function with the SUM function in Microsoft Excel are as follows:
Question 7. List out the some of the common issues which are associated with the use of the VLOOKUP and the SUM functions in Microsoft Excel? Answer: The various common issues which are associated with the use of the VLOOKUP function and the SUM function in Microsoft Excel are as follows:
Question 8. Is it possible to make use of the VLOOKUP function with the SUMIF instead in Microsoft Excel? Answer: Yes, we can easily make use of the SUMIF function as an alternative for the purpose of combining the VLOOKUP function and the SUM functions in an effective manner. The SUMIF primarily sums all the cells that are based upon the specified condition as well, and which can often be more straightforward and efficient than by just making use of the VLOOKUP function and the SUM function together. SUMIF works by just providing a range to easily evaluate the criteria as well as the sum range. Question 9. How can we easily handle the errors in the VLOOKUP while making use of it with the SUM function? Answer: We can easily handle the errors in the VLOOKUP function by just making use of the `IFERROR` function, as this function primarily allows us to easily provide a default value when VLOOKUP does not find a match or returns an error respectively. Question 10. What are some of the practical applications of making use of the VLOOKUP function with the SUM function in Microsoft Excel? Answer: We all know that there are various practical applications for the purpose of combining out the VLOOKUP function and the SUM function in Microsoft Excel which are as follows:
And by effectively understanding how to combine the VLOOKUP and the SUM function all together, we can easily enhance our data analysis as well as the manipulation capabilities in Microsoft Excel. ConclusionIt was concluded that combining of the `VLOOKUP` with the `SUM` functions in Microsoft Excel can effectively use for the purpose of performing out the conditional summation by just looking up and summing all the values from the respective selected table respectively. More often this particular method can be used for the purpose of streamlining the calculations by automatically summing up all the values which are based upon the specific lookup criteria, and thus making it a useful tool for the purpose of addressing a variety of the calculation needs as well.
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