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What is SharePoint?

SharePoint is a web-based platform developed by Microsoft and first launched in the year 2001. It provides an enterprise collaboration and content management portal, which enables users to connect with each other and share the information across the organization. Since it is a content management portal, so it also allows the non-technical users to easily create and manage their own web sites.

SharePoint provides sufficient space to store and share data, information, and documents.

What is SharePoint

Microsoft SharePoint has 6 different areas, which are:

What is SharePoint 1

1) Sites: Building and managing Websites

SharePoint sites provide a set of tools that helps you to create your own websites, which can be your personal site, a website for your company, and the website for the world.

2) Communities: Creating a social Collaboration Environment

SharePoint Online provides modern approaches that help you to work, collaborate, organize, and communicate with multiple people at the same time. SharePoint 2013 and the above versions have an ability to create detailed user profiles, shared calendars, document libraries, and discussion boards.

3) Content: Managing your Documents, Information, and Records

SharePoint provides a place to store your content on the SharePoint rather than saving it in the local folder or network share device. SharePoint also provides a tool for managing all your organization's documents, information including that who can read and update them, and make content lock for further changes.

4) Search: The Google for your Organization's Private Info

SharePoint provides a complex search engine that allows you to search your content and people in a very easy and secure way.

Search in SharePoint includes the ability to:

  • Enhance the search results with filters like the site, Author, Result Type, and more.
  • Previews of the content within the result set
  • Enhance search results based on the metadata.

5) Insights: Digging for Business intelligence

SharePoint allows you to bring all your information together, understand it, organize the content into different places such as spreadsheets, blogs, business intelligence systems, and present it in a way to make sense. It is also used to create dashboards, Visio diagrams, and scorecards.

6) Composites: Integrating your Business System

Composites in SharePoint combines data, documents, and business process in a "do-it-yourself" business solution. The main advantages of composites are that it provides better utilization of investment, Solutions do not depend on the coding, Rapid deployment, prototyping, and modifications.

Now, let's understand the Collaboration and Content Management System.

Collaboration

The word Collaboration means "working together." It enables individual people to work together for a common purpose i.e., achieve business benefits.

A good collaboration includes the following:

  • A shared sense of purpose
  • A sense of shared responsibility
  • Mutual trust
What is SharePoint 2

Collaboration plays a very important role in SharePoint. SharePoint 2013 and above versions collaboration are managed through the Apps.

Content Management System (CMS)

Content Management System (CMS) is a software application that helps users to create, manage, and modify a website's content without the need of any technical knowledge.

Content Management is divided into four types:

  1. Enterprise Content Management System
  2. Web Content Management System
  3. Web group Content Management System
  4. Component Content Management System

Example: Magento, WordPress, Wix, Drupal, Joomla, etc.

The basic features of a CMS are given below:

  1. Content Creation: It allows users to easily create and modify content.
  2. Content storage: It is the place where content is stored.
  3. Workflow management: Workflow is used to define how tasks are structured, who performs the tasks, how information flows to support the tasks, and how tasks are being tracked.
  4. Publishing: It allows users to publish content on the web.

Why SharePoint?

SharePoint is a leading tool which is used by most of the organizations to develop their online and offline projects. It is a platform for proving collaboration, secure document management, website integration, and more.

SharePoint is used for the following purposes -

  1. Most of the organizations use SharePoint to improve employee collaboration and interaction. With SharePoint, you can instantly access the information such as project tasks, calendars, data, documents, and more.
  2. SharePoint is used to store documents in a shared place instead of one location, such as a hard drive.
  3. SharePoint is also used to create and manage external and internal websites for your company.
  4. SharePoint is used to enhance employee interaction and communication using social networking tools.
  5. SharePoint offers better document management capability like adding the permissions such as who can access the particular document and who can't access these documents.

Features of SharePoint

What is SharePoint 3

A list of features of SharePoint is given below -

  • Social Computing
    Enables advanced collaboration within the SharePoint environment supports such as wikis, Blogs, Forums, etc.
    For example, SharePoint integrates with skype, which allows employees to easily communicate with their business partners.
  • Rich UI
    SharePoint offers automatically built the user interface for your websites in which you can easily edit, customize user interface according to your requirement.
  • Business Search Engine
    SharePoint provides a Business search engine that helps you to search relevant content based on your query, for example- Google.
  • Mobile App Integration
    SharePoint integrates with the mobile app to carry your company intranet with you and all this is done by using SharePoint's mobile app. SharePoint mobile app allows you to use a mobile device for quick access to team sites, recent files, and more.
  • OneDrive for Business
    Previously OneDrive is known as SkyDrive. It allows the employees to store files in one location for easily share and collaboration.
  • Azure Search
    Azure Search uses the advanced search functionality with a customized application.
  • Outlook Integration
    Outlook Integration with SharePoint extend capabilities using a folder hierarchy that can be accessed in both online and offline mode. It helps users to synchronise folders with SharePoint and use drag-drop or copy-paste to move emails to the folder.





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