Advantages and Disadvantages of Powerpoint

• Microsoft PowerPoint is a virtual presenting tool created by Dennis Austin and Robert Gaskins for the Forethought, Inc. computer software firm in the United States. In 1987, Presenter, the program's original name, was made available for the Apple Macintosh. For $14 million, the Microsoft Corporation acquired the rights to PowerPoint in July of that year, marking its first substantial software acquisition.
• PowerPoint was created to make it easier for group presentations in the workplace to use visual aids. Presentations are a collection of specially created "slides" that include pictures, text, or other things. Users could create text and image pages for black-and-white handouts, notes, and overhead transparencies with version 1.0. Version 2.0 was improved to output 35-mm color slides and was created for both the Macintosh and Microsoft's Windows operating systems. The modern virtual slideshow was first presented in PowerPoint 3.0, released in 1992. Slide transitions, background designs, animation, graphics, video and sound clips, and AutoContent, which creates a presentation template based on the transmitted content, were features added in later editions. The Office PowerPoint program was renamed in 2003 to reflect Microsoft's emphasis on standardized user interfaces and program features throughout its Office software, including Word (a word processor) and Excel (a spreadsheet program). For mobile devices such as smartphones and tablets running the iOS and Android operating systems, PowerPoint is also accessible.
• Although PowerPoint was created for corporate use, it has many uses in other areas, including communities and schools. Despite being first sold as a standalone product, the application quickly gained near-total market dominance in the presentation software industry because of its inclusion in the most popular Microsoft Office suite.
• A search engine is computer software used to find answers to queries in a database or library catalogue, but most frequently, the World Wide Web. When a user types a query into a field called a "search bar," a Web search engine returns a list of "pages"-computer files listed on the Web-that contain or relate to the terms. Most search engines enable users to combine phrases with qualifiers like and, or, and not to narrow their search results. Additionally, they can conduct more focused searches for words, phrases, questions, news items, or website names.

Operation Mode

• Three major components comprise web search engines: a robot (or "bot"), an index, and an interface. Bots, also known as crawlers, are data-gathering algorithms that do repeated data search tasks far more quickly than a human can. These programs browse the Web by clicking on hypertext links that take them from page to page, caching entire pages, or selecting sections. A weighted index, the second element of the search engine, is created using this data and a secret technique for identifying material. Using the third element of every search engine-the search interface and relevancy software-users use the index to find their preferred Web pages. The user-entered keywords or phrases are searched for by the software when it searches the index. The user is presented with the findings as a list of links to the page addresses the software locates, sorted by the relevancy of those links to the user's query.
• The biggest issue for a web search engine is determining the relevancy of results in the index. The content on the pages of the Web, which includes commercial information, government databases, research reference collections, and collections of personal material, is of widely different quality and needs to be more organized. A search engine will return hundreds, thousands, or even millions of page addresses for any term combination. By weighting or ranking pages based on how many other pages link to them, recognizing "authorities" to whom many pages link, and finding "hubs" that link to many pages, search engines attempt to determine which pages are trustworthy.
• For instance, a user should see a link to the White House's official website before going to a conspiracy theorist's blog while searching for "U.S. president" online. Each search engine uses its unique proprietary algorithm to perform this ranking task. These methods can be effective, but the user must still apply judgment when selecting the right search phrase combinations. Hundreds of millions of pages ("hits"), many of which are from commercial banks, could be returned by a search for "bank." Millions of pages, many from financial institutions with the word "river" in their names, might still be returned by a search for "river bank." The number of clicks to pages, with the most prominent issue being rivers and riverbanks, can only be decreased with further refinements like river bank flow.

Advantages of PowerPoint

1. It is practically everywhere

Put your PowerPoint presentation on a USB flash drive or in any cloud storage program, and you can access it anytime. Your user license allows you to access your presentation from any location because it is also featured in typical professional settings.

2. It is a cooperative approach

Working from home is now commonplace. There is a great demand for tools that enable team collaboration even when members are dispersed throughout the globe. With the help of its online cloud storage, PowerPoint has adjusted to this circumstance and now allows you to work on the same presentation without sharing it.

3. You can create your designs or use pre-existing ones

PowerPoint gives you complete control over the visual aspects of your slides. You have the option to add your style to your presentation. You may design the ideal presentation for yourself because it is simple to alter and experiment with the elements provided by this software. Additionally, the software includes themes for aesthetically appealing presentations and for individuals who desire a rapid and attractive design. Additionally, PowerPoint will inspire you with design suggestions for your slides using the images and other components you choose. You can set the typefaces, graphics (logos), and other slide preferences if you customize the Master Slide for them. The top slide in the thumbnail pane on the left side of the window is the master slide.

4. Several uses

Our founder previously referred to PowerPoint as a flexible and insightful tool. This is because this software can be used to create flyers, marketing materials, gifs, movies, CVs, and other types of materials in addition to presentations, but it is most famous for them. Our social media updates, PowerPoint infographics, and client presentations are all done.

5. Export in several file types

Your materials can be exported from PowerPoint in formats other than. pptx. As we previously discussed, this software allows you to produce all different materials, and for each of them, it provides options for preserving your work. There is a special option to save gifs as animated gifs, and presentations can also be saved as.pdf files, which will minimize their size. Videos can also be exported as mp4 files. Of course, users can save slides as.png or.jpg files as well.

6. It makes it easier to communicate effectively with the audience

Most of the time, PowerPoint is utilized to show to a wider audience because it is simpler to project (a few things changed in 2020, but a zoom presentation looks just as beautiful). Choose your preferred method of communication; PowerPoint may easily incorporate all three: text, graphics, and videos.

7. You can incorporate multimedia file types

In PowerPoint, images are crucial. Images and videos can help you clearly and captivatingly communicate your point in any presentation. You can insert music or use simple noises to achieve the desired effect. Utilize this tool to the fullest extent by exploring all of its features.

8. incredibly effective gadget

You may utilize many options to master PowerPoint after you become familiar with the program. Even better, we can give you 84 shortcuts that will alter how you use it and help you save time.

9. It is usable by all user categories

Most of the time, employees and staff already have a Microsoft license installed on their work computers, including PowerPoint. Universities also purchase the suite to enable communication between instructors and students.

Disadvantages of PowerPoint

1. High potential for technical problems

Several factors might come into play when preparing to use PowerPoint for presenting, so it could happen at any time. Your computer may malfunction, receive an update just before you begin, or experience a power outage in the middle of your presentation. The connecting problem is a constant; do you use HDMI, VGA, or an adaptor? Additionally, PowerPoint contains customizations tailored for your computer, such as fonts or films. If you don't embed these or put them in a folder with the presentation, they won't run on another person's computer.

2. Excessive information use

Once you get used to the software, it's really simple to get confused among all the possibilities. How much text is excessive? Do you have enough pictures? What typeface shall I use? The number of fonts to utilize If you include too many things, you'll stay focused on the presentation's goal. We know you have much crucial information to convey, but keep some suspense about how it will be delivered.

3. Death-predisposing PowerPoint

Since PowerPoint presentations are often used in conferences, business meetings, and academic settings, your audience has already seen many presentations before yours. If you don't grab your audience's interest immediately with how you present or your presentation looks, they will get bored and not pay attention to what you have to say. Make sure you devote enough time to creating your PowerPoint presentation; a powerful speech will help your presentation succeed.

If you want to impress, stay away from templates as much as possible. If you must use them, improve on them and add your flair.

4. Presenters rely too much on their slides

Occasionally, if you are too preoccupied with creating the slides, you could forget to make preparations for giving the presentation, which could result in you reading from the slides. Because they could have looked at the presentation themselves, the audience wanted to hear more from the speaker than what was shown on the slides.

5. Using presentations too much

There are times when you become so accustomed to technology that you begin creating presentations for every occasion. You will find completing each report or status in PowerPoint simpler, but your colleagues will find it less enjoyable and will take more time.

6. Based on the slides

You will have limited time to speak to the audience if you spend too much time organizing your presentation and including much material on your slides. You rely more on the slides during the presentation, reducing the time you have to speak directly to the audience. This behavior hurts the audience, and your listeners will assume you are uninterested in the subject you are discussing.

7. Technical problems

You might need help preparing your presentation on your computer and delivering it using someone else's machine. As an illustration, if you utilize unique fonts in your slides, but they are not accessible on another computer, your presentation will not look appealing. Additionally, you can experience troubles with HDMI cables, VGA cards, or projector connectivity problems, such as adapter problems. Another issue arises if you need more knowledge to connect your laptop to a projector.

8. Lack of expertise

Because the software has so many features, no one can become an expert in all of them. Therefore, the novice user can produce a dull presentation. When selecting templates, you must be exact. If you need more design expertise, it is best to use templates. It would be best to create a distinctive presentation because the audience has already seen too many. You can utilize personalized templates and intriguing graphics on your slides to give the presentation a special touch.

9. Unanticipated usage

If you master this program to create presentations, you may become so accustomed to it that you start keeping all your data there. For instance, you might save the information even if you need to prepare the presentation for the audience. Even if you aren't producing presentations for others, this will force you to create many of them.

10. Making alterations

While addressing the audience, you cannot modify the slides. To avoid making any errors in the slides, you must be accurate when creating them. When creating a presentation, you must include all the information you intend to.

11. Information presentation:

Your audience could be clearer if you present a lot of written content on a single slide. Additionally, if your presentation has a lot of images and movement, the viewers will miss the crucial information you want to convey. Font size is also important. It will be difficult to read if the font size is too small. Font style is also crucial. Font inconsistency, or utilizing a different font on each presentation, can be confusing.

The Conclusion

Powerpoint is recommended for use with a variety of materials, not only presentations. This tool can help you with both predetermined elements and creative freedom.

If you want to develop a presentation, do the work, hunt for instructions, or contact a company for assistance.