Top 34 Most Asked MS Word Interview Questions and Answers

1) What is MS Word, and why is it mainly used?

MS word is a short name for Microsoft Word. It is the most widely used commercial word processor designed and developed by Microsoft and used for commercial purposes. It is not independent software. Instead, it is a component of the Microsoft Office suite of productivity software, but it can also be purchased as a stand-alone product.

MS word was first launched in 1983. After that, it has been revised several times. It is available for both Windows and Macintosh operating systems. The most recent and latest web-based version of Microsoft Word is Office 365.

MS Word software can be used in multiple ways and areas. Some of them are as follows:

The biggest commercial use of MS Word is in offices. Employees use this software to create documentation, write work reports, etc.
Students also use MS Word to design, create and write their school projects.
Most of the resumes are made in MS Word. It is one of the best platforms for creating a good resume.
MS Word is also used to develop workplace documents.
MS Word is used to create cash memos, joining letters, resignation letters, bills, receipts, and other management-related work.
MS Word is a good alternative for converting, editing, and transcription of PDF documents.
Most writers write their books on MS Word.
It is one of the best tools for writing articles, books, and newsletters.

2) What are the main components of MS Word?

Following is the list of main components of MS Word:

Home
Insert
Page layout
Reference
Mailing
Review
View

You can see them in the following image:

3) What are the most prominent features of MS Word?

MS Word provides several prominent features to its users. Some of the most prominent features of them are as follows:

MS Word facilitates their users to check the spellings of the content written in MS Word documents.
It also facilitates its users to check punctuation and fundamental grammar issues, making the software the most widely used.
It provides word suggestions according to the grammar of the sentence.
It facilitates their users to change the color, font, style, and size of the words of the content written in the document. It provides various options that you can use to make the changes.
It provides several features such as inserting images and videos within the content to make the whole content powerful and user-friendly.
It facilitates you to design tables and graphs within the content.
It provides different templates for various designs.
You can change the view layout of the content document accordingly.
It provides the facility to make the content bold, emphasized, italic, etc. You can also make headings (small and large) accordingly to the content.

4) What is the latest version of MS Word available?

The latest available version of MS Word is Microsoft 365, formerly known as Office 365.

Microsoft 365 is a set of subscription services provided by Microsoft which adds to and includes the Microsoft Office product line. It supports all cloud-based security and device management products. On July 10, 2017, this was launched as a superset of Office 365 with Windows 10 Enterprise licenses.

5) How can you create a macro in MS Word?

We can follow the steps given below to create a macro in MS Word:

First of all, go to the view tab and click on the macros. Here, you will see two options, view macros and record macros.
Click on the record macros, and a new pop-up dialog box will appear. Now, give the macro a name in the record macro dialog box.
Now, click on the keyboard button to assign a keyboard shortcut to the macro.
After that, type a keyboard shortcut combination Ctrl+R and then click the assign button.
Now, a macro is created. Click the close button.
If you want to stop recording, you can choose macros to stop recording.

6) How can you insert footnotes and endnotes in MS Word?

Follow the steps given below to insert footnotes and endnotes in MS Word:

First, click on the document's reference component (at the top of the page).
After clicking on the References component, you will see the "Insert Footnote" and "Insert Endnotes" options. Now, select Insert Footnote or Insert Endnote right in the area of footnote or Endnote.
At last, double-click the symbol or the number to return to the place of the document.

7) How can we connect with cloud service on MS word 2013?

To connect with the cloud service on MS word 2013, we should follow the steps given below:

First, go to the Main Menu and Open One Drive.
Now, click on the sign-in option. After clicking on the sign-in option, you will be asked to enter the email address.
Enter the email address, and now, it will connect you with a cloud service.

8) How can you create cross-referencing in MS Word?

We should follow the following steps to create word referencing in MS Word:

First, open the MS word document and bring the cursor where you want to insert cross-references.
Now, click on the "References" component located at the top of the word page.
After clicking on the "References" tab, you will see "Cross reference". Now, click on the "Cross reference".
After clicking on the "Cross-reference", you will see a window asking for "Reference type- Heading, figure, foot Note, etc.
Here, you can select any desired option and then click insert.
After that, bring the cursor where there is a reference link, press Cntrl+Click, and it will direct the users to the reference object.

9) What is the shortcut key to creating a MS word hyperlink?

The shortcut key to create a hyperlink in MS word is "Ctrl + K".

10) How can you make your toolbars in MS Word?

We can make our toolbars in MS Word by following the steps given below:

First of all, choose Toolbars from the View menu.
Now, select Customize.
After that, click on the Toolbars tab and click on the new button.
In the end, give the toolbar a name.

Note: We can also choose to make this toolbar available to the normal template (all documents) or the current document only. It will appear as a small toolbar palette on the screen. Click on the Commands tab, select a category, then drag the commands you want onto your new toolbar.

11) Is it possible to add or remove items from the menus in MS Word?

Yes, adding or removing items from the menus in MS Word is possible.

To remove menu items from MS Word:

First, choose toolbars from the View menu.
After that, select "Customize".
Once the Customize dialog box is open, you can remove unwanted menu items from MS Word.

To add a command to a menu in MS Word:

First, click on the "Commands" tab.
After that, select a category, then drag the command you want onto any of the menus.

To restore a menu to its original setup:

To restore a menu to its original setup, we just have to follow the above steps, but right-click on the menu you want to restore and select Reset.

12) What is the shortcut "Ctrl + N" in MS Word?

Ctrl + N is a shortcut used in MS Word to open a new blank document where you can write anything from scratch.

13) How can you create a user entry form in MS Word 2013?

A user entry form is mainly used to create a document with a checkbox, drop-down list, combo box, and other content control. We can create a user entry form in MS Word 2013 by following the steps given below:

First, go to the "File tab Selection Options" and click on "Customize Ribbon".
After that, click on the checkbox for "Developer". It will add the developer tab to your ribbon.
If you want to create an entry form, suppose you want a form that consists of basic information like
Name:
Gender:
Marital Status:
Occupation:
E-mail:
Date of birth:
You have to add a drop-down list, check box, or combo box. To add this
Go to the Developer option in the Main menu. Select your tag, and then click on the drop-down list.
After that, click on the control properties and insert information into the control properties.
Now, click OK.
Do the same for the rest of the entries for occupation, gender, and date of birth. A different property is available in the developer ribbon "Date Picker Content Control".
This is how you can create a user entry form in MS Word 2013.

14) How can you take a screenshot in MS word 2013?

Follow the steps given below to take a screenshot in MS word 2013:

First, go to the INSERT option In the Illustrations option.
After that, click on the icon with a camera and click on the screen clipping option.
Here, you can choose the portion for which you want a screenshot.

15) How can you insert a caption in MS Word 2013?

In MS Word 2013, captions are mainly used on the document containing images. It makes images or pictures easier to understand.

Follow the steps given below to insert a caption in MS Word 2013:

First, select the image in the document to which you want to insert a caption.
After that, click on the "Reference" component (On the top of the page).
Now, click on the "Insert Caption" in the Captions section.

16) How can we edit PDF documents in MS Word?

Follow the steps given below to edit the PDF documents in MS Word:

First, click on the menu file and click on the open icon.
After that, select the PDF file from the local disk.
Now, please select the file and open it.
After opening the file, a dialog box will appear on the information screen. Click on ok.
If the word is displayed on a protected view bar, click on the enable Editing.
Now, you can edit the PDF file with word. Once you have done with the required changes, you have to save the file in word format.

17) How can you customize the indent amount in MS Word?

Follow the steps given below to customize the indent amount in MS Word:

First of all, select the text which you want to indent.
After that, set the indent left or right under the "Page Layout" in the paragraph section.

18) How can you unlock restricted Editing in MS Word?

Follow the steps given below to unlock restricted Editing in MS Word:

First, go to the "Restrict Editing" panel on the Reviews tab, or click Restrict Editing in the Protect section.
After that, click on the "Stop Protection" at the bottom of the Restrict Editing Pane.
Enter the password to stop the protection.
Now, restricted Editing in MS Word is unlocked.

19) What is the shortcut to move the insertion point to the beginning of the document in MS Word?

The shortcut <Ctrl> + <Home> is used to move the insertion point to the beginning of the document in MS Word.

20) How can we create a hanging indent correctly?

The best way to create a hanging indent correctly is to follow the steps given below:

First, select the text where you want to add a hanging indent.
After that, go to the "Home" page, where you will see the "Paragraph" dialog launcher button. Click on that button.
After clicking on the dialog launcher button, go to the "Indents and Spacing" box. Here go under "Special" and select "Hanging".
After selecting the "Hanging" indent, you can adjust the depth of the indent and line spacing. In the end, click on the "OK" button, and the hanging indent is created correctly.

21) What are macros in word processing?

Macros are the sequence of the saved commands in the MS Word Document used when we need the same format or the same font at the specified locations. We can call Macros with a keyboard stroke or a single command.

22) How can we edit labels in MS Word?

Follow the steps given below to edit labels in the MS Word:

First, click on the axis or chart title to edit the contents to a title.
After that, double-click on the data label to modify the contents of a data label.
Click again to bring the data label or title into the editing mode.
Drag and type the next value or title to select the label you want to edit.
Click outside of the text box after completing the editing task.

23) How can you create a watermark in a document in MS Word?

We should follow the steps given below to create a watermark in a document in MS Word:

First of all, open the MS Word document where you want to add the watermark.
After that, click on the "Page Layout" tab (located at the top of the page). Now, click on the "Watermark" option. Here, you will see different designs and patterns to insert a watermark on the page.
You can also customize your message or text by choosing the "Custom Watermark" option.
After clicking on the "Custom Watermark" option, you can choose any language, text, font, size, color, and layout.
You can also insert "Picture Watermark" by selecting a picture. To insert a picture watermark, click on the Picture Watermark radio box and click on Select Picture to add a company's logo as a watermark in your document.

24) How can you remove the watermark in MS Word?

We can remove the watermark in MS Word by following the steps given below:

First, click on the "Page Layout" tab (located at the top of the page) and then click on the "Watermark" option.
After clicking on the "Watermark" option, you will see the "Remove Watermark" option. Click on that option, and the watermark will be removed completely.

Another way to remove the watermark in MS Word document
There is another way to remove the watermark in an MS Word document. We can remove it by clicking the header area. Follow the steps given below to use this method of removing the watermark.
Double-click near the top of the page to open the header area.
After that, put your cursor over the watermark until you see a 4-way arrow.
Now, select the watermark and press the Delete key on your keyboard.
Repeat this as much as needed to remove all watermarks.

25) How can you insert sound into an MS Word document?

Follow the steps given below to insert sound into an MS Word document:

First, open the MS Word document where you want to insert the sound.
After that, click on the Insert tab (At the top panel of the page)
Click on Object
In the File tab, click on the Create and click on the Audio file you want to insert.
Click OK. Now, the sound is inserted into the MS Word document.

26) What is the easiest way to save a chart so that we can use it in another document?

The easiest way to save a chart so that we can use it in another document is to save a chart as a chart template. This method facilitates us to change the data but reuse the chart's formatting and styles.

27) What is the usage of text collapsible in MS Word?

Text collapsible is a feature in MS Word mainly used when working on a long, complicated document. It facilitates us to collapse everything except the part we want to focus on. In other words, if we have a lot of content on our MS Word document, we can display summaries only and leave it to our readers to open the summary and read the details if they want.

The facility of collapse and expanding content in the document is based on its outline level. We can quickly add an outline level and make part of our document collapsible by adding a heading using Word's built-in styles.

28) What is the shortcut key to insert a page break in MS Word?

The shortcut key to insert a page break in MS Word is <Ctrl> + <Enter>. We can insert a page break in our MS Word document by pressing <Ctrl> + <Enter> keys simultaneously.

29) How can you check the differences between two similar documents?

To check the differences between two similar documents, click the compare buttons and select compare from the review tab in the compare group in the Ribbon.

30) What can we add to label the values of individual chart elements?

We can add "data labels" to label the values of individual chart elements.

31) Which shortcut is used to move the insertion point to the beginning of the documents?

We can use the <Ctrl> + <Home> shortcut to move the insertion point to the beginning of the documents.

32) How can you accept or reject tracked changes in MS Word?

The accept or reject tracked changes in MS Word are used to remove any markup and delete comments before sharing the document.

Note: If you want to remove tracked changes, you must have to accept or reject them. If you want to remove comments, you must have to delete them. If you choose the No Markup view, it only temporarily hides changes and comments. They will be visible again the next time when someone opens the document.

To accept or reject changes one at a time.

First, click or tap at the beginning of the document.
After that, click on the Review tab and go to Changes.
Here, you can select Accept or Reject. The MS Word will move to the next change when you accept or reject changes.
Repeat the above step until you have reviewed all changes in your document.

Note: You can review changes in the document without accepting or rejecting them by selecting Next or Previous.

To accept or reject all changes.

First, click on the Review tab, and go to Changes (same as the above).
Now, you will see two options here. Click on the Accept drop-down list, and select Accept All Changes.
Or, Click on the Reject drop-down list, and select Reject All Changes.

To delete comments one at a time

First, select a comment.
After clicking on the Review tab, go to the Comments and select Delete.
Delete a comment button.

To delete all comments.

First, select a comment.
After that, click on the Review tab and go to Comments.
Click on the Delete drop-down list, and select "Delete All Comments" in the document.
Delete all comments.

Note: To make a final check, you can run a "Document Inspector" tool. This tool checks the tracked changes and comments, hidden text, personal names in properties, and other information.

33) What is Document Inspector? Why is it used, and how can we run it?

Document Inspector is a tool used to check the tracked changes and comments, hidden text, personal names in properties, and other information. It is always run for the final check.

Follow the steps given below to run the Document Inspector:

Go to File >> Info >> Check for Issues and select Inspect Document.

34) What uses of footnotes and endnotes in an MS Word document?

In MS Word documents, footnotes and endnotes are two elements of the document that provide important information to the audience. These are used to write extensive memos, instructions, and other informative text to the MS Word document.