Excel to Word
MS Excel and MS Word are two robust programs that come included with the Microsoft Office Suite. Both the programs are widely used to create spreadsheet documents and word documents, respectively. Although, as we said, MS Excel and MS Word are both the most commonly used types of programs, there may be times when we might need to convert Excel spreadsheets to Word documents. In other terms, we may require extracting the data from the Excel files and then save it to Word documents. Unfortunately, neither of these two programs provide direct conversion to each other.
Therefore, this article discusses few alternate methods that help perform the conversion of Excel spreadsheets to Word documents with ease. However, before discussing some methods, let us first discuss a brief introduction of both the programs, i.e., Excel spreadsheet and the Word document:
Microsoft Excel Spreadsheet (XLS/ XLSX): Excel spreadsheets store data within the cells, formed by rows and columns. Each cell has its unique address identified by the letter (row reference) and the Arabic numerals (column reference). These documents are accessible to spreadsheet software, such as Microsoft Excel, Google Sheets, LibreOffice, OfficeCalc, etc. By default, MS Excel 2003 and lower versions store data with the XLS extension, while Excel 2007 and later versions store data with the XLSX extension.
Microsoft Word Document (DOC/ DOCX): Word documents are created using various Word processing software, such as MS Word, LibreOffice, etc. This file type is mainly associated with the MS Word application if the Microsoft Office Suite is installed on the device. MS Word documents can store charts, tables, images, videos, sounds, and diagrams. These types of files are supported in all operating systems. By default, MS Word 2003 and lower versions store data with the DOC extension, while Word 2007 and later versions store data with the DOCX extension.
Although there are many ways to extract data from Excel file(s) and save it in Word documents, the following are the easiest and fastest with high accuracy levels:
Note: It is strongly recommended not to make changes to the original Excel file or delete the file until the data matches the data in the converted Word file to ensure data accuracy. Thus, it is always better to keep a copy of the original file.
Let us discuss each method in detail to understand the complete process of converting Excel documents to Word documents:
Excel to Word by Copy/ Pasting
Copying the data from the Excel spreadsheets and pasting them into Word documents is the easiest and the direct way to extract a specific part of data.
This method includes the following fundamental steps:
Excel to Word Using Insert Object
If we need to convert vast amounts of data from an entire Excel worksheet, copying and pasting can be slower. In addition, when we copy vast amounts of data into the clipboard, the device becomes slow and sometimes can become unstable. Therefore, we can use another alternate option to easily convert a whole Excel worksheet to a Word document using the Insert> Object feature in Word. We do not even need to open an Excel worksheet for using this method. Instead, we insert the entire Excel worksheet as an object in Word.
This method includes the following steps:
Excel to Word Online Tools
Converting Word files to Excel using the online tools helps us to automate the conversion process save our time. Additionally, many conversion tools support batch processing, allowing us to convert multiple files into desired formats simultaneously.
Some of the essential online tools to convert Excel to Word documents are discussed below:
Online2pdf is one of the most popular online converter tools that allows users to convert various file formats to others. This particular tool is entirely free and does not compel users to create/register an account. In addition, Online2pdf also supports batch conversions, allowing users to convert up to 20 files at a time. However, the tool does not accept files with a size exceeding 100 MB for each separate file and 150 MB for all files in combination.
Steps to Convert Excel to Word with Online2pdf
As the name suggests, Convertio is another online converter tool that helps convert files from one format to another. However, this tool has some advanced options, allowing users to select their desired files from different sources, such as local devices, weblinks, Google Drive, and Dropbox. Similarly, users can also download the files after converting them to either on local devices or clouds, such as Google Drive or Dropbox.
Convertio is a free online converter; however, it has certain limitations. The tool only allows users to convert those files which don't exceed 100 MB in sizes. To remove this limit or extend the functionalities of this tool, users must purchase the premium membership of Convertio. Convertio claims to support over 2000 different types of file conversions and can be worth a try.
Steps to Convert Excel to Word with Convertio
PDFConvertOnline is a handy online tool that helps perform different file conversions with ease. The tool automatically extracts the data from the selected file(s) and saves it to the desired output file. This way, we can select the specific Excel spreadsheets and convert them to Word document(s).
PDFConvertOnline supports batch conversions; however, the size of an individual file must not exceed 40 MB. This online converter tries to shrink each selected Excel spreadsheet to fit into a single Word page, so all the layouts of the Excel spreadsheet will be placed in the Word document properly.
Steps to Convert Excel to Word with PDFConvertOnline
DocSoSo is a free online converter supporting most of the popular file formats. We do not need to install any software or plugin to use this online tool. The tool offers several useful conversions, such as image conversions, Word conversions, Excel conversions, PPT conversions, and more. All of these applications are entirely free and can be easily accessed through the web browser. Furthermore, the tool has minimal options with a straightforward interface, making it a good choice for beginners.
Steps to Convert Excel to Word with DocSoSo
Smallpdf is another handy tool on the web that allows users to convert some popular file types. The tool has a simple user interface and does not cost anything to users. However, users can register an account on Smallpdf for extended support and features.
Although Smallpdf was primarily designed to perform most PDF-related tasks, the tool also supports some other conversions. However, this particular tool converts Excel file(s) to Word in two steps. First, it converts the selected Excel file(s) into PDF and then in other formats, such as Word documents. Thus, it takes slightly extra time as compared to other similar tools on the web.
Steps to Convert Excel to Word with Smallpdf
Disclaimer: We strongly recommend users go through each individual tool's terms & privacy page to know their policy on how each tool uses the data from the files uploaded to it by users. As all the tools are developed and managed by third-party developers, we will not be responsible for any data loss.