Javatpoint Logo
Javatpoint Logo

MS Excel Tutorial

MS Excel Tutorial

MS Excel tutorial provides basic and advanced concepts of Excel. Our Excel tutorial is designed for beginners and professionals.

Microsoft Excel is a computer application program written by Microsoft. It mainly comprises tabs, groups of commands and worksheet. It is mainly used to store tabular data.

Our MS Excel tutorial includes all topics of MS Excel such as ribbon and tabs, quick access toolbar, mini toolbar, buttons, worksheet, data manipulation, formatting, function, formula, vlookup, isna and more.

What is Microsoft Excel?

Microsoft Excel is one of the most suitable spreadsheet functions that help us manage data, create optically logical charts, and thought-provoking graphs. Microsoft Excel is supported by both Mac and PC platforms. Microsoft Excel can also be used to balance a checkbook, create an expense document, build formulas, and edit them.

It mainly comprises tabs, groups of commands, and worksheets. The worksheet is made of rows and columns that intersect each other to form cells where data is entered. It is capable of performing multiple tasks like calculations, data analysis, and integrating data.

Microsoft Office button, ribbon, and quick access toolbar are the three main features of excel that you need to focus on while learning excel.

Microsoft Excel Features

There are several features that are available in Excel to make our task more manageable. Some of the main features are:

What is Microsoft Excel

AutoFormat - lets us choose many preset table formatting options.

  1. AutoSum: It helps us to add the contents of a cluster of adjacent cells.
  2. List AutoFill: It automatically develops cell formatting when a new component is added to the end of a list.
  3. AutoFill: It feature allows us to quickly fill cells with a repetitive or sequential record such as chronological dates or numbers, and repeated document. AutoFill can also be used to copy function. We can also alter text and numbers with this feature.
  4. AutoShapes: Autoshapes toolbar will allow us to draw some geometrical shapes, arrows, flowchart items, stars, and more. With these shapes, we can draw our graphs.
  5. Wizard: It guides us to work effectively while we work by displaying several helpful tips and techniques based on what we are doing. Drag and Drop feature will help us to reposition the record and text by simply dragging the data with the help of the mouse.
  6. Charts: These features will help us in presenting a graphical representation of our data in the form of Pie, Bar, Line charts, and more.
  7. PivotTable: It flips and sums data in seconds and allows us to execute data analysis and generating documents like periodic financial statements, statistical documents, etc. We can also analyze complex data relationships graphically.
  8. Shortcut Menus: These commands that are appropriate to the function that we are doing occur by clicking the right mouse button.

How to Open Microsoft Excel?

When you open Excel 2016 for the first time, the Excel Start Screen will occur. From here, we'll be able to create a new workbook, choose a template, and access our recently edited workbooks.

  1. From the Excel Start Screen, locate and select the Blank workbook to create the Excel interface.
  2. To click Open Other Workbooks to work on an existing workbook.
What is Microsoft Excel?

To set up Excel, so it automatically accessible a new workbook

  1. Click File then Options.
  2. On the General tab, under the Startup option, uncheck the display the Start screen when this program starts box.
  3. The next time we start Excel, it opens a blank workbook automatically same to older versions of Excel.

Excel Interface

After starting Excel, we will see two windows - one within the other. The outer window is the Application Window, and the inner window is a Workbook Window. When maximized, the Excel Workbook Window composite in with the Application Window.

After completing this module, we should be able to:

  • Identify the components of the Application Window.
  • Identify the components of the Workbook Window.
What is Microsoft Excel?

Application Window

The Application Window provides the space for our worksheets and workbook items, such as charts. The components of the Application Window are defined below.

Quick Access Toolbar

The Quick Access Toolbar lets us access common commands no matter which tab is selected.

By default, it involves the Save, Undo, and Repeat commands. We can add other commands depending on our preference.

To add the command to the Quick Access toolbar

  1. To click the drop-down arrow to the right of the Quick Access toolbar.
  2. Select the command we wish to add from the drop-down menu. To choose from more commands, select More Commands.
    What is Microsoft Excel
  3. The command will be joined to the Quick Access toolbar.
What is Microsoft Excel

The Ribbon

Excel 2016 utilizes a tabbed Ribbon system instead of traditional menus. The Ribbon includes multiple tabs, each with several groups of commands. We will use these tabs to perform the most common function in Excel.

What is Microsoft Excel

To minimize and maximize the Ribbon

The Ribbon is designed to respond to our current function, but we can choose to minimize it if we find that it takes up too much screen space.

  1. To click the Ribbon Display Options arrow in the upper-right corner of the Ribbon.
    What is Microsoft Excel
  2. Select the desired minimizing options from the drop-down menu:
  • Auto-hide Ribbon: Auto-hide shows our workbook in full-screen mode and completely hides the Ribbon. To show the Ribbon, click Expand Ribbon command at the top of the screen.
    What is Microsoft Excel
  • Show Tabs: This option hide all command groups when not in use, but tabs will remain clear. To show the Ribbon, simply click the tab.
  • Show Tabs and Commands: This option maximize the Ribbon. All of the tabs and command will be clear. This option is selected by default when we open Excel for the first time.

To Customize the Ribbon in Excel 2016

We can customize the Ribbon by creating your tabs with whichever commands we want. Commands are always housed within a group, and we can create as many groups as we want to keep our tab organized. If we want, we can even add commands to any of the default tabs, as long as we create a custom group in the tab.

  1. Right-click the Ribbon and then choose Customize the Ribbon from the drop-down menu.
    What is Microsoft Excel
  2. The Excel Options dialog box will occur. Locate and select New Tab.
    What is Microsoft Excel
  3. To make sure the New Group is selected, select a command, and then click Add. We can also drag commands directly into a group.
  4. When we are done adding commands, click OK. The commands will be added to the Ribbon.
    What is Microsoft Excel

The Formula Bar

In the formula bar, we can enter or edit data, a formula, or a function that will occur in a specific cell.

In the image below, cell C1 is selected, and 2000 is entered into the formula bar. Note how the data contains in both the formula bar and in cell C1.

What is Microsoft Excel

The Name Box

The Name box present the location or "name" of a selected cell.

In the image below, cell B4 is selected. Noted that cell B4 is where column B and row 4 intersect.

What is Microsoft Excel

The Backstage View (The File Menu)

Click the File tab on the Ribbon. The Backstage view will emerge.

What is Microsoft Excel
What is Microsoft Excel

The Worksheet Views

Excel 2016 has a variety of displaying options that change how our workbook is showed. We can choose to view any workbook in the Normal view, Page Layout view, or Page Break view. These views can be useful for several tasks, especially if we're planning to print the spreadsheet.

To change the worksheet views, locate and choose the desired worksheet view command in the bottom-right corner of the Excel window.

What is Microsoft Excel

Zoom Control

To use a Zoom control, click and drag the slider. The number to the right of the slider reverse the zoom percentage.

What is Microsoft Excel

Prerequisite

Before learning MS Excel, you must have the basic knowledge of Computer Fundamental.

Audience

Our MS Excel tutorial is designed to help beginners and professionals.

Problem

We assure that you will not find any problem in this MS Excel tutorial. But if there is any mistake, please post the problem in contact form.






Help Others, Please Share

facebook twitter pinterest

Learn Latest Tutorials


Preparation


Trending Technologies


B.Tech / MCA