## Subtotal with Countif Function in Microsoft ExcelMicrosoft Excel stands as a cornerstone tool that is quite responsible for the purpose of offering versatile functions in order to manipulate the dataset and also to analyze it. Among all these, the respective " However, the " ## What is a SUBTOTAL function in Microsoft Excel?The respective ## Syntax of the SUBTOTAL function in Microsoft ExcelThe syntax that can be efficiently used for the " More often, the SUBTOTAL function primarily accepts the following arguments, which are discussed below: **Function_num:**This number is mainly responsible for determining which arithmetic operation (function) will be performed by the SUBTOTAL function. Despite this, the "**function_num"**argument can easily take any value ranging from 1 to 11 or 101 to 111, respectively.**Ref1:**This is the range of the cells on which the arithmetic operation needs to be performed. Despite this, it can be easily supplied as a reference or as a named range, respectively.**Ref2:**This argument in the SUBTOTAL function is considered the second range of cells on which the arithmetic operation must be performed. It could also be entered as a reference range or as a named range. The arguments "**function_num"**and**"ref1"**are mandatory, while**"ref2"**is optional. The SUBTOTAL function returns a numeric output.
## How to open the SUBTOTAL Function in Microsoft Excel?Now, for the purpose of opening out the "
After this, we need to click on the " ## What are the three reasons to make use of the SUBTOTAL function in Microsoft Excel?The three important reasons to effectively make use of the
It is well known that the **For example,**Here we will be considering a case where we will be filtering out the table in order to show the sales only for the East region. Also, the Subtotal formula will automatically be adjusted so that all other regions are removed from the total:
As we all know, the respective "
Let us assume the range that has been effectively supplied to our respective Microsoft Excel Subtotal formula contains any other Subtotal formulas. In that case, all those nested subtotals will be ignored, so the same numbers will only be calculated once. As in the screenshot below, the Grand Average formula ## # Example 1: Making use of the SUBTOTAL function in Microsoft Excel
Despite all this, the respective rows from rows 50 to 60 are hidden; hence, the results of function number 109 have changed to
And then, we need to apply the SUBTOTAL Formula as mentioned below with Function Number 109.
Now if we observe the screenshot mentioned above, we can see that both the function numbers did not consider the quantity of the filtered-out data. After we filter out the data and hide rows, both the formulas will give the same results that both the formulas will not consider out the non-visible data.
## What is meant by the term COUNTIF function in Microsoft Excel?The respective - The
**COUNTIF Excel Function**is mainly used for the purpose of counting the cells with the numeric as well as the alphabetic values in a given range or array, which is based upon the test condition as well as effectively returns the accurate result. - When making use of this function, numerous criteria or test conditions can be easily specified in a single dataset.
- The
**"Formulas" > "Function Library" > "More Functions" > "Statistical"**menu item usually provides access to the function. - One can double-click on the
**COUNTIF function**from Excel's list of the suggested functions by typing**=C**and then selecting it from the list or by just typing**=COUNTIF**(in a cell).
## The syntax for the COUNTIF function in Microsoft ExcelThe syntax of the COUNTIF function is quite straightforward: it mainly consists of two main components: the range as well as the criteria. The More often, if in case we have a range of cells which are containing some of the numerical data, and here in this, we wish to determine how many of those cells contain values that are greater than the value 30, then it would make use of the ## # Example 2: Use of COUNTIF function with the given values in Microsoft Excel.For the purpose of utilizing the
## # Example 3: Use of COUTNIF function to count the numbers with a less than the given number.Now, for the purpose of utilizing the
## How to easily make use of the SUBTOTAL Function with the COUNTIF Function in Microsoft Excel?Here, we will focus on how to easily use the However, sometimes we want to calculate only the visible rows or the data values of the particular selected data set. If, in case, we want to count the number of cells that meet our given criteria based on the filtered data set. Sometimes, the function will count the entire data set, and to prevent this, we must utilize the ## #Example: 1 Use of SUBTOTAL with COUNTIFLet us now take a sample scenario wherein we are required to make use of the Now, we will explain the step-by-step process for using the
## # Example 2: Effective use of the SUBTOTAL Function with the COUNTIF FunctionNow in this example, we will be seeing the effective use of the SUBTOTAL Function with COUNTIF Function in Microsoft Excel. Let us now imagine a spreadsheet with data about basketball players. This particular dataset usually includes the following information: their name, position, and conference. To achieve our desired goal, we will implement the subtotal with the countif function.
Let's break it down: **OFFSET:**This function is quite responsible for the purpose of returning a reference to the range that is a specified number of the rows as well as the columns from a starting cell and the starting range.**ROW (B2:B11)-ROW (B2):**This part of the formula is used to adjust the range to start from the first visible row just after filtering.**SUBTOTAL (3):**This function calculates the subtotal of a given range using the COUNTA function (3) and considers only visible cells.**SUMPRODUCT:**Multiplies arrays and then sums the products. In this case, it multiplies the subtotal count by whether each corresponding row is a**"Guard."**- (
**B2:B11="Guard"):**This will convert the Boolean result of**(B2:B11="Guard")**to 1s and 0s.
## What are the various advantages of using the SUBTOTAL function with the COUNTIF function in Microsoft Excel?The various advantages of making use of the SUBTOTAL function with the COUNTIF function in Microsoft Excel are as follows: **Dynamic Calculation:**The respective "**Subtotal function"**in Microsoft Excel usually allows us to dynamically calculate the subtotals for the filtered data, which is quite useful while combining it with the "**Countif function**." It means that as we filter or manipulate our data, then the respective subtotal calculations will adjust accordingly, thus providing accurate as well as up-to-date counts that are based upon the filtered criteria effectively.**Provides Flexibility in Reporting:**By combining the "**Subtotal with Countif" function,**we can now easily generate customized reports more accurately. Whether we are tracking the number of sales made by a particular salesperson, counting the occurrences of specific items in an inventory, or tallying the responses in a given survey, this effective combination allows for flexible reporting tailored to our specific needs as well.**Efficiency:**Just making use of the respective**"Subtotal with Countif"**function can significantly improve efficiency in the data analysis tasks. Rather than manually updating counts or recalculating the totals every time when there are any changes, we can now easily rely upon Microsoft Excel's functions for the purpose of handling these tasks automatically. This will save our time and also reduce the likelihood of errors in our analysis task respectively.**Clarity in the Presentation:**When presenting the summarized data to others, making use of the**"Subtotal with Countif"**function will usually ensure clarity as well as transparency to the flow of the data. The subtotal function is mainly responsible for the purpose of providing the subtotal labels that clearly indicate the level of the aggregation, thus making it easier for the readers to easily understand the structure of the data and interpret the counts provided by the**Countif function**respectively.**Helps enhance the understanding of the Data:**By breaking down the data into the various subtotals and then applying the**Countif**to each subtotal, we can easily gain deeper insights into the distribution and patterns within our dataset. This can be particularly valuable for identifying trends, outliers, or areas that primarily require further investigation.**Scalability:**Whether we are working with a small set of data or a large set of data, the respective "**Subtotal function"**combined with the**Countif**scales effectively.
## Depicts out the various frequently asked questions about the SUBTOTAL with the COUNTIF function in Microsoft Excel.The different frequently asked questions about the SUBTOTAL with the COUNTIF function in Microsoft Excel are as follows:
The main purpose is to perform calculations on the filtered dataset. The SUBTOTAL function primarily calculates various functions like SUM, AVERAGE, COUNT, etc., while the COUNTIF function in Microsoft Excel counts out the cells that meet a certain criteria. Combining them allows counting out the filtered data effectively.
We can easily use the SUBTOTAL function with the COUNTIF function by providing the appropriate function number for the COUNTIF as the first argument in the SUBTOTAL function.
The function number for the COUNTIF is 109. So, when we use the SUBTOTAL with the COUNTIF, we use 109 as the first argument in the SUBTOTAL function.
Yes, we can also make use of the other functions, such as SUMIF, AVERAGEIF, MAXIF, MINIF, etc., with the SUBTOTAL in a similar way by just providing the appropriate function number.
Yes, of course, the respective SUBTOTAL function ignores the data that is filtered out or hidden, which makes it useful for calculating the results that are based on the filtered data as well.
Yes, we can easily use dynamic ranges, such as tables or named ranges, with the
One limitation is that SUBTOTAL only works with visible cells. If we need to include hidden cells in our calculations, we would need to use other methods or functions. Next TopicFilter Pivot Table in Microsoft Excel |